Brokerage Coordinator

Transwestern • Atlanta, GA

4d

About The Position

The Brokerage Coordinator provides administrative support and team management to an assigned brokerage team. The role supports transaction processing, pipeline tracking and entry, invoicing, client management, and business development initiatives. It partners with the marketing team on marketing campaigns, asset branding and signage, and other marketing assignments. The coordinator may formulate and implement procedures and processes for the Brokerage group that are consistent with company objectives.

The role is expected to provide customer service to clients, owners, vendors, and colleagues while focusing on productivity and results. The position is based in Atlanta, Georgia. Candidates selected for an employment offer are subject to pre-employment background checks and must pass a drug screen before starting.

Requirements

• A minimum of 1–3 years of administrative experience in commercial real estate.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/database management, Adobe Acrobat, social media platforms, and Outlook.
• Expertise with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures, and team branding materials.
• Excellent writing skills to prepare complete and accurate reporting.
• Excellent oral communication skills to represent the company and maintain its image.
• Strong organizational, creative, and interpersonal skills.
• Ability to analyze qualitative and quantitative information and translate it into strategic deliverables.
• Strong attention to detail, with excellent proofreading and editing skills.
• Ability to work independently with minimal supervision.
• Resourcefulness in managing workloads to meet deadlines and deliver high-quality work in a fast-paced environment.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Strong work ethic and sense of responsibility, reliability, responsiveness, and customer service.

Nice To Haves

• Bachelor’s degree in business, economics, real estate, or a related field preferred.
• Real Estate Salesperson license preferred, or willingness to obtain one.

Responsibilities

• Assist with business development and monitor the team’s pipeline and deal activity in XRM or other assigned databases.
• Complete accounting tasks, including expense reports, pipeline entries, deal sheets, invoices, XRM reports, and similar items.
• Respond to internal and external client requests for data and information.
• Develop and catalog business intelligence for brokerage teams.
• Provide lease reviews, abstracts, and basic financial analysis using assigned software where applicable.
• Prepare correspondence and materials on behalf of the brokerage team, including letters, leases, lease abstracts, letters of intent, requests for proposal, lien waivers, marketing brochures, space flyers, analyses, company overviews, market reports, project overviews, and CoStar materials.
• Coordinate broker requests for data and research information.
• Order and distribute client gifts and correspondence as assigned.
• Assist with market surveys, property and space comparisons, company overviews, and other deliverables as assigned.
• Complete travel arrangements for team members.
• Coordinate occasional broker and client events, conference room scheduling, and setup and breakdown when necessary.
• Maintain professional, positive, and proactive performance.
• Assist other Brokerage and Marketing Coordinators as needed.
• Complete other duties and assignments as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level