Sales Coordinator, Brokerage

JLL•Phoenix, CO

6d•Onsite

About The Position

JLL is seeking a Sales Coordinator to provide high-level support to commercial real estate brokerage producers on the Brokerage Operations team in its Phoenix office. The role supports administrative, financial, marketing, and operational functions and involves partnering with brokers, research, marketing, finance, and other coordinators. The position offers exposure to multiple aspects of the business in a fast-paced, collaborative, dynamic, and inclusive environment. The role includes gathering market research and preparing client materials; preparing deal documents and maintaining CRM records; managing property listings and marketing materials; assisting with presentations and events; processing deal paperwork, invoices, and broker expense reports; and providing general administrative and office support. This position is on-site in Phoenix, Arizona. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.

Requirements

At least 1 year of relevant experience supporting multiple people, preferably in commercial real estate or another professional services organization.
High proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and the ability to learn new software and JLL in-house platforms.
Project management capabilities, including multitasking, prioritization, and deadline management, with the ability to work independently and as part of a team.
Resourceful, proactive, detail-oriented, willing to learn, positive attitude, and drive for personal growth and development.
Ability to exercise discretion and professionalism when accessing confidential and private information.
Strong proofreading and editing abilities.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

Experience with Adobe InDesign.
Relevant experience in the commercial real estate industry.

Responsibilities

Gather market research to create client deliverables, including market surveys, tour books, and competitive sets.
Prepare deal documents, including Requests for Proposals, Letters of Intent, renewal letters, leasing status reports, and customer and prospect correspondence, with broker direction or using company policies and best practices.
Update and maintain the company Contact Relationship Management (CRM) database to track prospects, clients, and deal information.
Manage and maintain listings on CoStar, LoopNet, View the Space, and Hightower.
Prepare property marketing flyers, brochures, and email distributions.
Create and edit presentations, pitches, and client deliverables for prospect and client meetings.
Assist with planning and participate in industry functions, client events, and open houses as needed.
Collect and process deal-file paperwork; calculate, generate, and send invoices using the JLL accounting platform.
Track and process broker expense reports in accordance with JLL's travel and expense policy.
Provide general administrative support, including printing, binding, scheduling meetings, greeting clients, setting up conference rooms, office maintenance, broker IT support, arranging travel, and front desk coverage as needed.