Sales Coordinator, Brokerage

JLL•Atlanta, GA

3d•Onsite

About The Position

JLL is seeking a Sales Coordinator to support commercial real estate brokerage producers as part of its Brokerage Operations team. The role provides administrative, financial, marketing, and operational support, with opportunities to work across brokerage, research, marketing, finance, and coordination functions. JLL describes the environment as fast-paced, collaborative, dynamic, and inclusive. The posting identifies the work location as on-site in Atlanta, Georgia, although the role description also refers to supporting the Orlando office. The coordinator gathers market research and prepares client materials; prepares deal documents and correspondence with direction from brokers or based on company policies and practices; maintains the company CRM; manages property listings and marketing materials; supports presentations, pitches, industry functions, and client events; processes deal paperwork, invoices, and broker expenses; and provides general office and administrative support. Candidates must be authorized to work in the United States without visa sponsorship. Applications are accepted on an ongoing basis until a candidate is identified.

Requirements

At least 1 year of relevant experience supporting multiple people, preferably in commercial real estate or another professional services organization.
High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and ability to learn new software and JLL in-house platforms.
Experience with Adobe InDesign.
Authorization to work in the United States without visa sponsorship.

Nice To Haves

Project management capabilities, including multitasking, prioritization, deadline management, and the ability to work independently and with a team.
Resourcefulness, proactivity, attention to detail, willingness to learn, a positive attitude, and a drive for personal growth and development.
Ability to exercise discretion and professionalism when handling confidential and private information.
Strong proofreading and editing abilities.

Responsibilities

Gather market research and create client deliverables such as market surveys, tour books, and competitive sets.
Prepare deal documents, including requests for proposals, letters of intent, renewal letters, leasing status reports, and customer and prospect correspondence, with broker direction or using company policies, procedures, and best practices.
Update and maintain the company CRM database to track prospects, clients, and deal information.
Manage and maintain listings on CoStar, LoopNet, View the Space, and Hightower.
Prepare property marketing flyers, brochures, and email distributions.
Create and edit presentations, pitches, and client deliverables for prospect and client meetings.
Assist with and participate in planning industry functions, client events, and open houses as needed.
Collect and process deal file paperwork; calculate, generate, and send invoices using JLL’s accounting platform.
Track and process broker expense reports according to JLL’s travel and expense policy.
Perform general duties such as printing, binding, scheduling meetings, greeting clients, setting up conference rooms, office maintenance, broker IT support, making travel arrangements, and providing front desk coverage as needed.