Sales Coordinator, Brokerage

JLL•Wayne, PA

3d•Onsite

About The Position

JLL is seeking a Sales Coordinator to provide high-level support to commercial real estate brokerage producers in the Philadelphia market. The Wayne office is the central location, with possible rotation to the Philadelphia office and travel to other local offices. The role includes administrative, financial, marketing, and operational work, with exposure to different aspects of the business through collaboration with brokers, research, marketing, finance, and coordinators. The team environment is described as fast-paced, collaborative, dynamic, and inclusive.

Requirements

Three to five years of experience supporting multiple people, preferably in commercial real estate or another professional services organization.
Strong organizational, interpersonal, and communication skills.
Proofreading and editing abilities.
Resourceful self-starter who can work effectively under pressure.
High proficiency and working knowledge of Microsoft PowerPoint, Word, Excel, Outlook, and database software.
Flexibility to work last-minute overtime as needed.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

College degree (preferred but not required).
Working knowledge of Adobe Creative Suite, including InDesign, Photoshop, Illustrator, and Acrobat, on a PC platform.

Responsibilities

Assist brokers with preparing and editing proposals, letters of intent, leases, client and prospect correspondence, and reports in accordance with company policies and procedures.
Create, design, and update marketing materials, including brochures, email blasts, presentation materials, market overview books, graphs, maps, signage, and client reports.
Organize and maintain current asset files in market drives, SharePoint, and OneDrive, including marketing and project-related documents.
Respond to client requests for updated marketing materials.
Assist in preparing large marketing presentations, often on short notice.
Create and manage email campaigns for listings, events, and other purposes.
Maintain company brand standards.
Gather research and complete market surveys, including collecting building information, maps, pictures, and CoStar data, and creating and binding tour books.
Update CoStar every 30 days for listings associated with the assigned brokers.
Manage, update, and post listings on digital platforms, including JLL.com and CoStar.
Plan and manage broker events, including building events, client events, and in-house meetings.
Provide brokers with support on IT issues, including computer needs, email, voicemail, and related technology and equipment.
Prepare and track broker expense reports in PeopleSoft.
Perform general administrative duties, including answering phones, filing, processing mail, and ordering, maintaining, and replenishing supplies.
Participate in regular administrative and business unit meetings and calls.