Sales Coordinator, Brokerage

JLL • Wayne, CO

2d • Onsite

About The Position

JLL is seeking a Sales Coordinator to support commercial real estate brokerage producers on the Brokerage Operations team in the Philadelphia market. The Wayne, Pennsylvania office is the central work location, with possible rotation to the Philadelphia office and travel to other local offices. The role contributes to administrative, financial, marketing, and operational functions and works with brokers, research, marketing, finance, and coordinators to support office success. It offers exposure to multiple aspects of the business in a collaborative, dynamic, and inclusive environment.

Requirements

• Three to five years of experience supporting multiple people, preferably in commercial real estate or another professional services organization.
• Strong organizational, interpersonal, and communication skills, including proofreading and editing abilities.
• Resourceful, self-starting, and able to work under pressure.
• High proficiency and working knowledge of Microsoft PowerPoint, Word, Excel, Outlook, and database software.
• Flexibility to work last-minute overtime as needed.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• College degree preferred, but not required.
• Working knowledge of Adobe Creative Suite, including InDesign, Photoshop, Illustrator, and Acrobat on a PC platform.

Responsibilities

• Assist brokers with preparing and editing proposals, letters of intent, leases, client and prospect correspondence, and reports, following company policies and best practices.
• Create and update marketing collateral, including property brochures, email blasts, presentation materials, market overview books, graphs, maps, signage, and client reports.
• Maintain current asset files and project documents on market drives, SharePoint, and OneDrive.
• Respond to client requests for updated marketing materials.
• Assist with producing large marketing presentations, often on short lead times.
• Create and manage email campaigns for listings and events.
• Maintain company brand standards.
• Gather research information and complete market surveys, including collecting building information, maps, photographs, and CoStar data, and creating and binding tour books.
• Update CoStar listings every 30 days for assigned brokers.
• Manage, update, and post listings on digital platforms, including JLL.com and CoStar.
• Plan and manage broker events, including building events, client events, and in-house meetings.
• Serve as a broker contact for IT issues, including computer, email, voicemail, technology, and equipment needs.
• Prepare and track broker expense reports in PeopleSoft.
• Perform administrative duties such as answering phones, filing, processing mail, and ordering and replenishing supplies.
• Participate in regular administrative and business-unit meetings and calls.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay
• Supportive culture and comprehensive benefits supporting mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed