Sales Coordinator, Brokerage

JLL•Houston, TX

4d•Onsite

About The Position

Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This role offers a gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions. You will work at the intersection of technology, finance, marketing, and client relationships, leveraging cutting-edge AI tools and platforms to drive efficiency and results. This position provides unparalleled exposure to deal-making, market analysis, and client strategy, building a strong foundation for a career in commercial real estate. This opportunity is ideal for individuals who thrive in fast-paced environments, love solving complex problems, and want to work alongside industry leaders.

Requirements

1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment.
Bachelor's degree from an accredited institution.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis.
Demonstrated interest in commercial real estate and eagerness to build expertise in the industry.
Analytical mindset with proven problem-solving abilities and strategic thinking capacity.
Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals.
Strong organizational skills with the ability to manage competing priorities and meet tight deadlines.
Self-motivated with a proactive approach to learning and professional development.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience with CRM systems (Salesforce, HubSpot, or similar platforms).
Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms.
Project management capabilities, including the ability to juggle multiple initiatives simultaneously.
Meticulous attention to detail with strong proofreading and editing abilities.
Resourceful, adaptable, and solution-oriented with a positive attitude.
Discretion and professionalism when handling confidential information.
Eagerness to embrace new technologies and continuously improve processes.

Responsibilities

Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends.
Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed.
Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team.
Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility.
Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools.
Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development.
Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow.
Collect, organize, and submit deal paperwork with accuracy and attention to detail.
Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties.
Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle.
Deploy generative AI tools to streamline document creation, data analysis, and presentation development.
Use machine learning-enhanced platforms to identify market trends and automate routine research tasks.
Continuously explore emerging technologies to improve team efficiency and client deliverables.
Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations.
Serve as the first point of contact for clients, demonstrating professionalism and hospitality.
Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly.