Sales Coordinator, Brokerage

JLL•Houston, CO

2d•Onsite

About The Position

Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This isn't just another admin role—it's your gateway to understanding every facet of the commercial real estate business while making a tangible impact on multimillion-dollar transactions. In this role, you'll work at the intersection of technology, finance, marketing, and client relationships, leveraging cutting-edge AI tools and platforms to drive efficiency and results. You'll gain unparalleled exposure to deal-making, market analysis, and client strategy while building a strong foundation for a career in commercial real estate. If you thrive in fast-paced environments, love solving complex problems, and want to work alongside industry leaders, this is your opportunity.

Requirements

1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment
Bachelor's degree from an accredited institution
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis
Demonstrated interest in commercial real estate and eagerness to build expertise in the industry
Analytical mindset with proven problem-solving abilities and strategic thinking capacity
Exceptional communication skills —both written and verbal—with the ability to interact confidently with clients and senior professionals
Strong organizational skills with the ability to manage competing priorities and meet tight deadlines
Self-motivated with a proactive approach to learning and professional development
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Experience with CRM systems (Salesforce, HubSpot, or similar platforms)
Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms
Project management capabilities, including the ability to juggle multiple initiatives simultaneously
Meticulous attention to detail with strong proofreading and editing abilities
Resourceful, adaptable, and solution-oriented with a positive attitude
Discretion and professionalism when handling confidential information
Eagerness to embrace new technologies and continuously improve processes

Responsibilities

Synthesize market intelligence into compelling client deliverables—including market surveys, tour books, and competitive analyses—using AI-powered research tools to accelerate insights and identify trends
Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports with precision and speed
Maintain and optimize our CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights for the brokerage team
Manage property listings across CoStar, LoopNet, View the Space, and Hightower, ensuring accuracy and maximum visibility
Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools
Support the planning and execution of client events, industry functions, and property open houses that strengthen relationships and drive business development
Serve as the primary liaison between brokers and the accounting department, ensuring seamless deal file processing and documentation flow
Collect, organize, and submit deal paperwork with accuracy and attention to detail
Calculate, generate, and track invoices using JLL's accounting platform, maintaining clear communication between all parties
Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones throughout the transaction lifecycle
Deploy generative AI tools to streamline document creation, data analysis, and presentation development
Use machine learning-enhanced platforms to identify market trends and automate routine research tasks
Continuously explore emerging technologies to improve team efficiency and client deliverables
Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations
Serve as the first point of contact for clients, demonstrating professionalism and hospitality
Provide technical support and troubleshooting for brokers, ensuring technology works seamlessly