Reporting Specialist

Luster National•San Francisco, CA

About The Position

Luster is building a talent pool of Reporting Specialists at various skill levels for future roles supporting large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit, aviation, and water/wastewater projects delivered through traditional and alternative delivery methods. This posting is for future opportunities rather than a currently available position. Applications and interviews are conducted in advance of hiring needs, and selected candidates are added to the talent pool and notified first when a project need arises. The role produces recurring monthly, quarterly, and annual program reporting packages for leadership, funding agencies, and oversight bodies. Specialists coordinate collection and verification of inputs, maintain version control and supporting records, and manage reporting cycles to deliver accurate, defensible packages by scheduled publication dates. The role focuses on reporting production and coordination, rather than primarily building data models and dashboards or authoring plans and controlled documents. Scope and complexity vary with experience level.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience on large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling content from multiple contributors, and meeting a published distribution date.
Experience verifying reported figures and status against source records and resolving discrepancies with the submitting team or organization.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite/Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience leading production of a program’s recurring reporting package for a program exceeding $1 billion in construction value.
Experience producing board, committee, or oversight-body reporting deliverables for a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including supporting documentation trails.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into a single program-level package.
Experience developing reporting templates, data definitions, or format standards adopted by other teams.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content in the approved program format.
Lead or support reporting cycles from data cutoff through review and distribution, track outstanding inputs, and follow up on late or missing submissions to meet publication dates.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in program information management, cost, and schedule systems.
Review contractor and consultant submissions for completeness and compliance with contractual reporting requirements, and return submissions that do not meet standards.
Reconcile differences among contractor reports, program information management system records, and program records, escalating unresolved discrepancies before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and confirm they match their source data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and version-controlled repositories for published reports and supporting materials.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before reporting reaches leadership.
Assemble documentation for funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.