Reporting Specialist

Luster National•Fresno, CA

About The Position

Luster is building a talent pool of Reporting Specialists at various skill levels for future roles supporting large, complex heavy civil infrastructure programs, including highways, roads, bridges, bus and rail transit, international airports, and water/wastewater projects delivered through traditional and alternative methods. This posting is for upcoming hiring needs and does not describe a currently available specific opportunity. Selected candidates may have their profile activated in the talent pool and be notified first when a project need arises. Reporting Specialists produce recurring monthly, quarterly, and annual reporting packages for program leadership, funding agencies, and oversight bodies. The role manages reporting inputs, verification, reconciliation, version control, and distribution to ensure defensible reporting is published on schedule. Responsibilities and complexity vary with experience level. Candidates whose work is primarily data models, queries, and dashboards are directed to the data analyst bank; those primarily authoring plans, procedures, and controlled documents are directed to the technical writer bank.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling content from multiple contributors and meeting a published distribution date.
Experience verifying reported figures and status against source records and resolving discrepancies with the submitting team or organization.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite/Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving abilities, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience leading production of recurring reporting packages for a program exceeding $1 billion in construction value.
Experience producing reports for boards, committees, or oversight bodies on a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including supporting documentation.
Experience consolidating reporting across concurrent projects and contracts into a single program-level package.
Experience developing reporting templates, data definitions, or format standards for other teams to use.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content in approved formats.
Lead reporting cycles from data cutoff through review and distribution as needed, tracking inputs and following up on missing or late contributions.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in PMIS, cost, and schedule systems.
Review contractor and consultant submissions for completeness and compliance with contractual reporting requirements, returning submissions that do not meet standards.
Reconcile discrepancies among contractor reports, PMIS records, and program records; escalate unresolved items before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and verify that they match their source data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and supporting records under version control.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before they reach leadership.
Assemble documentation for funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.