Reporting Specialist

Luster National•Los Angeles, CA

About The Position

Luster is building a talent pool of Reporting Specialists at various skill levels for future roles supporting large, complex heavy civil infrastructure programs. Projects may include highways, roads, bridges, bus and rail transit, international airports, and water/wastewater, delivered through traditional and alternative methods. This is a future-opportunity posting, not a currently available position. Selected candidates will be activated in the talent pool and notified first when relevant project needs arise. Reporting Specialists produce recurring monthly, quarterly, and annual program reporting packages for leadership, funding agencies, and oversight bodies. The work includes collecting, verifying, reconciling, and controlling the versions of project inputs and supporting records, and ensuring reporting packages are complete, accurate, traceable, and distributed on schedule. Depending on experience, the role may lead the reporting cycle from data cutoff through review and distribution. It also includes preparing exhibits and briefing materials, applying consistent reporting standards, coordinating across program teams, and assembling supporting documentation for funding, grants, and oversight reporting. Work weighted primarily toward data models, queries, and dashboards is more aligned with the data analyst bank; work weighted toward plans, procedures, and controlled documents is more aligned with the technical writer bank.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling content from multiple contributors, and meeting a published distribution date.
Experience verifying reported figures and status against source records and resolving discrepancies with submitting teams or organizations.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite/Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience serving as lead producer of a program’s recurring reporting package on a program exceeding $1 billion in construction value.
Experience producing board, committee, or oversight body reporting deliverables for a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including the supporting documentation trail.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into a single program-level package.
Experience developing reporting templates, data definitions, or format standards used by other teams.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare recurring monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content in the program’s approved format.
Lead or support the reporting cycle from data cutoff through review and distribution, track outstanding inputs, and follow up on late or missing submissions to meet publication dates.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in program management information systems (PMIS), cost systems, and schedule systems.
Review contractor and consultant reporting submissions for completeness and compliance with contractual reporting requirements, and return nonconforming submissions.
Reconcile differences among contractor reports, PMIS records, and other program records, escalating unresolved discrepancies before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and confirm they match their underlying data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and backup materials under version control, ensuring published figures can be traced to their sources.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before reporting reaches leadership.
Assemble documentation for funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.