Reporting Specialist

Luster National•Los Angeles, CA

7d•$80,000 - $145,000

About The Position

Luster is seeking Reporting Specialists at various skill levels to support large, complex heavy-civil infrastructure programs, including highways, roads, bridges, transit, aviation, and water/wastewater projects delivered through traditional and alternative methods. The role produces recurring monthly, quarterly, and annual reporting packages for program leadership, funding agencies, and oversight bodies, and manages the collection, verification, and version control of the information behind those reports. Reporting Specialists run the reporting cycle and deliver defensible packages by the promised dates. Roles focused primarily on data models, queries, and dashboards are directed to the data analyst bank; roles focused primarily on plans, procedures, and controlled documents are directed to the technical writer bank. This posting is for future roles rather than a currently available opportunity. Luster accepts applications and interviews in advance of upcoming hiring needs. Selected candidates are activated in the talent pool for this specialty area and are notified first when a project need arises. Scope and complexity vary with experience level.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (over $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling contributions from multiple contributors, and meeting published distribution dates.
Experience verifying reported figures and status against source records and resolving discrepancies with the submitting team or organization.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite/Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience serving as lead producer of a program’s recurring reporting package on a program exceeding $1 billion in construction value.
Experience producing board, committee, or oversight body reporting deliverables for a publicly funded capital program.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including their supporting documentation trails.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into a single program-level package.
Experience developing reporting templates, data definitions, or format standards adopted by other teams.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare recurring monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content into the program’s approved format.
As applicable, lead reporting cycles from data cutoff through review and distribution, tracking outstanding inputs and following up on late or missing submissions to meet publication dates.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in program management information systems (PMIS), cost systems, and schedule systems.
Review contractor and consultant reporting submissions for completeness and compliance with contractual reporting requirements, and return submissions that do not meet the required standard.
Reconcile differences among contractor reports, PMIS data, and program records, and escalate unresolved issues before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and confirm that they match their underlying data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and supporting materials under version control, enabling published figures to be traced to their sources.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before they reach leadership.
Assemble documentation for funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.