Reporting Specialist

Luster National•Sacramento, CA

7d•$80,000 - $145,000

About The Position

Luster is seeking Reporting Specialists at various skill levels for future roles supporting large, complex heavy civil infrastructure programs. Programs may include highways, roads, bridges, bus and rail transit, international airports, and water/wastewater projects delivered through traditional and alternative delivery methods. The role produces recurring monthly, quarterly, and annual reporting packages for program leadership, funding agencies, and oversight bodies, and manages the collection, verification, and version control of the information behind those reports. Reporting Specialists manage reporting cycles and deliver defensible packages by the promised publication date. Depending on experience, the scope and complexity of responsibilities will vary. This posting is for future hiring needs rather than a currently available specific opportunity. Selected candidates may be activated in Luster’s talent pool and notified first when a project need arises.

Requirements

Bachelor’s degree in construction management, engineering, business administration, public administration, or a related field, or an equivalent combination of education and experience.
At least 5 years of program or project reporting experience for large (greater than $500 million), complex heavy-civil infrastructure projects.
Experience producing recurring reporting deliverables on a fixed cycle, assembling information from multiple contributors and meeting a published distribution date.
Experience verifying reported figures and status against source records and resolving discrepancies with the submitting team or organization.
Working knowledge of program controls and construction management reporting content, including progress, cost, schedule, and change status, and the sources of those figures.
Experience with industry-standard program reporting and document management software, such as Kahua, Unifier, e-Builder, SharePoint, or ProjectWise.
Proficiency with Microsoft Office Suite/Office 365, such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving abilities, and commitment to continuous improvement.

Nice To Haves

Master’s degree in construction management, engineering, business administration, or public administration.
Active professional certifications such as CCM (CMAA), PMP, or CAPM (PMI).
Experience serving as lead producer of a program’s recurring reporting package on a program exceeding $1 billion in construction value.
Experience producing reporting deliverables for boards, committees, or oversight bodies on publicly funded capital programs.
Experience assembling federal or state grant reporting, funding drawdown packages, or external audit responses, including supporting documentation trails.
Experience consolidating reporting across a portfolio of concurrent projects and contracts into one program-level package.
Experience developing reporting templates, data definitions, or format standards adopted by other teams.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Prepare recurring monthly, quarterly, and annual reporting packages, assembling progress, cost, schedule, change, and milestone content in the program’s approved format.
May lead the reporting cycle from data cutoff through review and distribution, tracking required inputs and following up on late or missing submissions.
Collect reporting inputs from project teams, consultants, and contractors, and verify figures and status statements against source records in program management information systems, cost systems, and schedule systems.
Review contractor and consultant reporting submissions for completeness and compliance with contractual reporting requirements, and return nonconforming submissions.
Reconcile differences among contractor reports, PMIS data, and program records, and escalate unresolved discrepancies before publication.
Develop reporting exhibits, including milestone and progress charts, dashboard extracts, maps, and photo logs, and confirm they align with their source data.
Apply program reporting templates, data definitions, and format standards consistently across projects and contracts.
Maintain reporting trackers, logs, distribution lists, and repositories for published reports and supporting materials under version control, ensuring figures can be traced to their sources.
Coordinate with cost, schedule, change management, risk, quality, and document control teams to resolve conflicting figures before they reach leadership.
Assemble documentation for funding, grant, and oversight agency reporting by researching project records, correspondence, and submittal and change logs.
Prepare ad hoc status summaries and briefing materials for program leadership and project staff across contract packages.