Registrar - IDEA Brackenridge (Immediate Opening)

IDEA Public Schools • San Antonio, TX

3d • $21 - $26

About The Position

The Registrar organizes campus operations tasks with key stakeholders and executes campus processes connected to the student information system, PowerSchool. The role’s mission is to achieve 97.5% average daily attendance, 100% enrollment, 100% data accuracy, and full compliance with IDEA’s attendance procedures.

The Registrar owns attendance processes for College Prep students, supports daily student attendance, communicates attendance reporting to staff, documents attendance changes, and maintains accurate records. The role coordinates student-record requests and enrollment and registration processes, ensures PEIMS deadlines are met, works with parents and business partners on re-registration, and completes grade verification, audits, transcripts, and other year-round student information tasks. The Registrar also helps ensure the campus is safe and operational before the school year begins.

The position calls for a mission-focused, results-oriented professional who can analyze and prioritize information, communicate effectively, solve problems, and continuously improve processes. IDEA describes its culture as collaborative, accountable, action-oriented, and committed to student outcomes.

Requirements

• High school diploma or GED.
• Strong communication, problem-solving, and data analysis/prioritization skills.
• Ability to pursue goals, achieve results, and continuously improve processes.
• Commitment to IDEA’s mission and student outcomes.

Nice To Haves

• Experience with records or student information.
• Experience using PowerSchool or other student information systems is not stated as a qualification, but the role uses PowerSchool.

Responsibilities

• Own the attendance process for College Prep students and work with students, staff, and parents to support daily attendance.
• Communicate attendance reporting to staff, including chronic absenteeism, progress toward goal by day, and the absence calculator.
• Document attendance changes and correct attendance data within 24 hours.
• Ensure teacher attendance submissions align with the official attendance-taking time; ensure paper rosters are signed and dated when applicable and attendance reports are submitted on time.
• Solidify paper attendance and student enrollment reconciliation processes two weeks before school begins.
• Support weekly enrollment goals after the first week of school and create a plan to address enrollment gaps when goals are not met.
• Request student records from other districts in a timely manner and ensure requests are fulfilled within 10 days.
• Meet PEIMS deadlines based on the SIS operating calendar and communicate consistently with relevant stakeholders, including the PEIMS Data Quality Team and other listed campus staff.
• Complete cumulative folders according to the stated milestones: 25% by September, 50% by October, and 75% by November.
• Complete grade verification, re-registration, end-of-year tasks, PET/PID, school and section enrollment audits, and transcripts accurately and on time.
• Ensure existing students are registered by May 1, working with parents and business partners to support re-registration through appropriate channels.
• Help ensure the campus is safe and operational one week before the first day of school.
• Create paper rosters for the official attendance-taking period and verify enrollment numbers before the daily enrollment call.

Benefits

• Hourly compensation ranging from $20.74 for 0 years of experience to $25.93.
• Performance bonus based on team performance and goal attainment.
• Medical plan with the majority of the employee premium for the base plan covered and most costs for a spouse/domestic partner and children subsidized.
• Eligible staff may receive up to 8 weeks of paid family leave for birth or adoption, based on tenure and caregiver designation.
• Tuition reimbursement of up to 50% of tuition for a qualifying degree program, up to $5,250 per year, subject to manager discretion and budget availability.
• Employer-paid mental and behavioral health services, including five face-to-face counseling sessions per year, unlimited 24/7 telephonic counseling, and other work-life services.
• Dental and vision plans.
• Disability insurance.
• Life insurance.
• Parenting benefits.
• Vacation time.
• Referral bonuses.
• Professional development.
• Relocation allowance may be offered if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED