Registrar Operations Specialist

Colorado State University Pueblo•Pueblo, CO

1d•Onsite

About The Position

The Registrar Operations Specialist provides flexible support across Registrar’s Office functions, including course scheduling, academic credential processing, degree conferral, curriculum management, and student services. The specialist interprets and applies academic policies and office procedures as assignments change, researches unusual processing issues, and works with appropriate teams to resolve them. They identify recurring coverage gaps and help improve office consistency by updating procedures or training materials. The role carries out projects to improve the accuracy and efficiency of Registrar’s Office operations. This includes reviewing records, reports, and processes for discrepancies or recurring problems; researching causes with affected teams; developing practical recommendations and documentation or training resources; implementing approved changes; and evaluating their results. Projects may involve data analysis, cleanup and validation, record audits, report preparation, communications and website updates, and process improvement. The specialist also participates in division initiatives and special projects affecting student services, systems, or communications. They assess the effects of proposed changes on the Division and its students, identify operational needs or concerns, develop materials or process recommendations, and coordinate implementation of approved changes. Additional duties include serving on university committees, work groups, or project teams as assigned and supporting the operations and mission of the Registrar’s Office, the Division of Enrollment Management, Marketing, and Extended Studies, and the University. This is an on-site position at the Pueblo Campus, scheduled for 20 hours per week. Employment-based immigration sponsorship is not available.

Requirements

Bachelor’s degree from a regionally accredited institution or international equivalent.
Ability to proactively identify opportunities, take ownership of tasks, and drive projects to completion with minimal supervision.
Excellent verbal and written communication skills.
Strong attention to detail and organizational skills.
Capacity for independent work and problem solving.
Ability to multitask, prioritize, pay close attention to detail, and follow up in a timely manner.
Experience in a position requiring attention to detail or auditing.

Nice To Haves

Knowledge of accreditation and/or compliance standards in a Registrar’s Office or similar department.
Knowledge of and familiarity with Degree Audit Reporting System (DARS) software.
Previous experience working in a college Registrar’s Office.
Previous experience working with UAchieve, Slate, or Banner systems.
Experience in degree auditing and using degree audit reporting system software.

Responsibilities

Provide flexible support across Registrar’s Office functions, including course scheduling, academic credential processing, degree conferral, curriculum management, and student services.
Interpret and apply academic policies and office procedures as assignments change.
Research unusual processing issues and work with appropriate teams to resolve them.
Identify recurring gaps encountered while providing coverage and help update procedures or training materials.
Carry out projects that improve the accuracy and efficiency of Registrar’s Office operations.
Review records, reports, and processes to identify discrepancies or recurring problems and research causes with affected teams.
Develop practical recommendations, documentation, and training resources; assist with implementing approved changes and assessing their effectiveness.
Support data analysis, data cleanup and validation, record auditing, report preparation, communication and website updates, and process improvement initiatives.
Participate in division initiatives affecting student services, systems, or communications; assess operational and student impacts and develop related materials or process recommendations.
Coordinate with affected areas to implement approved division changes.
Serve on university committees, work groups, or project teams as assigned.
Perform other duties supporting the Registrar’s Office, the Division of Enrollment Management, Marketing, and Extended Studies, and the University.