Registrar Operations Specialist

Cotulla Education

23h•$25 - $32•Remote

About The Position

Cotulla Education is seeking a detail-oriented, adaptable Registrar Operations Specialist to support consistent, compliant, and accurate Registrar operations across multiple campuses. The role is remote and provides hands-on support to campus teams and students in student records administration, Registrar processes, quality control, policy guidance, and training. The specialist helps ensure that Registrar functions are completed accurately and consistently in accordance with institutional policies and regulatory and accreditation requirements. This position is suited to someone who is highly organized, process-oriented, comfortable navigating change, and interested in contributing to an evolving, technology-enabled, multi-campus operating model. The schedule is full-time, with some Saturdays. Compensation is $25–$32 per hour, based on experience and qualifications; final offers depend on relevant experience, skills, and alignment with the role's requirements.

Requirements

High school diploma or GED required.
Minimum of two years of Registrar experience required.
Working knowledge of Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements.
Demonstrated understanding of FERPA requirements and best practices for safeguarding student education records.
Proficiency with Anthology or a comparable student information system required.
Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines.
Strong process orientation, including the ability to follow, document, evaluate, and improve operational workflows.
Adaptable and comfortable working through process changes, new technology, and evolving operational models.
Strong written and verbal communication skills with a customer-service mindset.
Ability to work independently and collaboratively across campus and Home Office teams.
Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams.
Willingness to work outside regular business hours as needed.

Nice To Haves

Associate’s or Bachelor’s degree in Business or a related field preferred.
Experience within a support or multi-campus environment preferred.

Responsibilities

Execute Registrar operations for assigned campuses in accordance with institutional policies, procedures, and regulatory requirements.
Maintain the accuracy and integrity of student academic records, enrollment information, and official institutional records.
Support student lifecycle processes, including enrollment, registration, academic progress, status changes, transfers, leaves of absence, withdrawals, and graduations.
Monitor Registrar activities to ensure required tasks, reporting, and compliance deadlines are completed accurately and on time.
Conduct quality assurance reviews and audits to support data accuracy, process consistency, and compliance with institutional, accreditation, state, and federal requirements.
Serve as a resource for campus teams by providing guidance on Registrar policies, procedures, and student information systems.
Partner with campus and Home Office departments to support student success and consistent Registrar operations across the organization.
Support the development and continuous improvement of Registrar processes, documentation, training materials, and operational standards.
Participate in system implementations, testing, process improvements, and special projects.
Adapt to new systems, tools, and workflows as Registrar operations transition toward a more technology-enabled model.