Registrar Administrative Support Technician

Scottsdale USD 48•Scottsdale, AZ

About The Position

Middle school registrars monitor and maintain student attendance, enrollment, and academic records, certifying compliance with statutory and district guidelines. This limited appointment position supports the district’s mission, core values, and goals. The role handles student registration and enrollment, attendance tracking, records requests, student information updates, grade and cumulative-file processes, and inquiries from parents, students, and the community. The position also requires safeguarding confidential student information and performing other duties as assigned.

Requirements

Minimum high school diploma or equivalent.
Three years of clerical and record-keeping experience required.
High level of data-entry accuracy required.
Knowledge of current state requirements and guidelines.
Knowledge of student information systems and database concepts.
Effective interpersonal skills.
Excellent oral and written communication skills.
Skill with Microsoft Access, Excel, Word, student information systems, and the state longitudinal database.

Nice To Haves

Data-entry experience preferred.
Student information system software experience preferred.
Knowledge of school and district policies is helpful.

Responsibilities

Support the mission, core values, and goals of the district.
Register and enroll new students and collect required documents.
Provide paperwork to appropriate staff for students with IEPs or 504 Plans.
Process open enrollments into and out of the district.
Enter student information into the student information system in accordance with state business rules and district requirements.
Submit and fulfill student records requests.
Track 10-day drops by having teachers verify class rosters.
Collect 45-day screenings.
Process student withdrawals and notify appropriate staff.
Update and track changes to student information, including addresses, phone numbers, and emergency contacts.
Track where exited students enroll.
Collect, record, and submit accurate attendance in the student information system.
Document student absences and maintain daily sign-in and sign-out sheets for audit purposes.
Ensure all students are accounted for each day according to statutory requirements.
Verify that attendance is taken twice daily.
Notify parents of student absences.
Respond to parent, student, and community inquiries about attendance policies and procedures.
Provide attendance and enrollment reports to teachers, administrators, and district staff.
Generate truancy reports and notifications.
Verify that teachers have posted all grades during the grading window.
Collect hard-copy grade books at year-end.
Review cumulative files for incoming students to ensure required documents are included.
Periodically audit student cumulative files.
Annually update student cumulative files with final-grade transcripts, standardized assessment results, attendance summaries, updated immunization records if applicable, open enrollment forms, and re-enrollment forms.
Safeguard and maintain the confidentiality of student information stored and discussed at the school.
Perform other duties as assigned.