Administrative Support

Heery • Miami, FL

2d • Onsite

About The Position

Turner & Townsend Heery is seeking a motivated, personable Administrative Support consultant to support office leadership in a fast-growing office. The role involves coordinating administrative and office operations, supporting internal meetings and accounting activities, assisting IT and Facilities teams, and helping create a productive office environment. The ideal candidate is reliable, self-motivated, proactive, creative, organized, and comfortable working independently with minimal supervision in a dynamic, demanding environment. Strong communication and coordination skills, discretion with confidential information, and the ability to manage competing priorities are important.

Requirements

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings attended by senior management.
• Professional, well-mannered, and a team player.
• At least five years of experience in an administrative support role.
• At least three years of experience in a related position supporting a team of professionals.
• Proficiency with Microsoft Office and Google Workspace.
• Excellent organizational skills and attention to detail.
• Proactive, takes initiative, and is action-oriented.
• Ability to multitask, prioritize, and work efficiently.
• Ability to work independently; self-starter and energetic.
• Ability to perform at a high level in a fast-paced, changing work environment.
• Ability to shift gears easily and handle multiple responsibilities.
• Ability to deal confidentially with information.

Nice To Haves

• Accounting background.
• Construction experience.
• Bachelor’s degree or equivalent experience.

Responsibilities

• Support internal meetings by booking boardrooms, preparing and distributing documents, and tracking action items.
• Take meeting minutes and record action items.
• Follow up with management and teams to develop agendas and prepare and distribute documents.
• Raise invoices and purchase orders.
• Support document control, including quality assurance and quality control.
• Analyze and organize office operations and procedures, including personnel, information management, filing systems, supply requisitions, and clerical services.
• Improve office productivity through proficient use of appropriate software applications.
• Coordinate travel and complete expense reports.
• Maintain contact with customers and outside vendors.
• Welcome new hires by providing welcome packages, facility tours, keys, and introductions to team members.
• Maintain office equipment and ensure products are in working order.
• Order and maintain office supplies.
• Plan and organize happy hours, team-building events, and summer and holiday parties.
• Coordinate Lunch and Learns and birthday and anniversary lunches.
• Coordinate office meetings, prepare agendas, and reserve and prepare facilities.
• Provide support to the IT Team.
• Provide support to the Facilities Team.
• Provide accounting support with monthly invoicing.
• Manage schedules, calendars, and appointments.
• Handle mail and shipping.

Benefits

• Flexible working environment that respects work-life balance.
• Inclusive workplace that celebrates diversity and encourages applications from all sectors of the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed