Recruiting Coordinator (Contract)

Vantora • Remote,

3d

About The Position

We’re a lab that builds AI-native startups alongside some of the world’s largest enterprises. The Recruiting Coordinator will work on a contract basis to keep recruiting operations running across several portfolio companies at once, supporting a small, fast-moving recruiting team hiring founding engineers, product leaders, data scientists, and executives. Many of these hires are the first person in the door at their company.

This role is suited to someone who enjoys the logistics behind a great hire, can manage a high volume of moving parts, and wants to work in an environment where AI tools are part of everyday work.

Requirements

• At least 2 years of recruiting coordination experience.
• Experience with a modern ATS such as Gem, Greenhouse, Ashby, or Lever, plus Google Workspace.
• Comfort using AI tools to work faster, or genuine interest in learning them.
• Strong attention to detail and ability to manage many priorities without letting anything slip.
• Clear, responsive communication with candidates and senior stakeholders, including CEOs and CTOs.
• Ownership mentality: notices what is falling through the cracks and fixes it proactively.
• Discretion with confidential candidate and company information.

Nice To Haves

• Recruiting coordination experience at a startup, venture studio, RPO, or agency supporting multiple clients or business units.

Responsibilities

• Own interview scheduling end to end across multiple companies, hiring managers, and time zones, including panels, onsites, and executive conversations.
• Serve as the main point of contact for candidates on logistics and provide a fast, warm, and professional experience from first interview to offer.
• Keep the ATS accurate and up to date by moving candidates through stages, tracking feedback, and following up on overdue scorecards.
• Prepare interview packets, agendas, and debrief materials for hiring teams.
• Coordinate offer logistics, background checks, and pre-start handoffs.
• Pull pipeline reports and activity data for recruiters and leadership.
• Identify ways to automate and streamline coordination work and improve processes as the organization scales.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed