Recruiting Coordinator - Contract

TabaPay•Palo Alto, CA

9d•Hybrid

About The Position

TabaPay is hiring a Recruiting Coordinator to support its Talent Acquisition team across recruiting operations, candidate experience, and sourcing. The role combines recruiting coordination and administrative work with opportunities to develop sourcing and full-cycle recruiting skills. The coordinator will help keep hiring organized and efficient by scheduling interviews, supporting candidates, conducting reference checks, and arranging candidate travel when needed. They will also partner with the recruiting lead to source candidates and support searches for select technical and business roles. This is a three-month contract to start, onsite three days per week, Tuesday through Thursday, at TabaPay’s Palo Alto, California headquarters. The hourly rate is $35 per hour on W-2.

Requirements

1–3 years of experience in recruiting coordination, talent acquisition, human resources, administrative support, or a related role.
Excellent written and verbal communication skills, with a professional and friendly approach to candidate interactions.
Ability to manage multiple priorities, coordinate complex schedules, and meet deadlines in a fast-paced environment.
Familiarity with LinkedIn and an interest in learning sourcing techniques and candidate outreach.
Proactive and resourceful, with the ability to work independently, anticipate needs, and take initiative.
Comfort handling confidential candidate and employee information with discretion.
Willingness to support onsite interviews and candidate travel coordination as needed.

Nice To Haves

Experience with an applicant tracking system (ATS), such as Greenhouse.

Responsibilities

Coordinate and schedule interviews across multiple teams, managing calendars and supporting a positive candidate experience.
Arrange candidate travel, including booking flights and coordinating logistics for onsite interviews as needed.
Greet candidates and serve as a welcoming point of contact during onsite interviews.
Conduct candidate reference checks and coordinate the collection of feedback and other pre-employment information as needed.
Communicate with candidates throughout the interview process, providing timely updates and necessary information.
Maintain accurate candidate records, interview feedback, and hiring activity in Greenhouse.
Assist with job postings, interview materials, offer coordination, and other recruiting-related administrative tasks.
Identify opportunities to improve recruiting coordination processes and help maintain consistent hiring practices.
Partner with the recruiting lead to support hiring for select technical and business roles.
Source potential candidates using LinkedIn, online platforms, professional networks, and other sourcing tools.
Review applications, identify qualified candidates, and support initial candidate outreach and engagement.
Help build and maintain candidate pipelines for current and future hiring needs.
Collaborate with the recruiting lead and hiring managers to understand role requirements and candidate profiles.
Support recruiting projects and initiatives that improve the effectiveness of TabaPay’s hiring process.