Recruiting Coordinator & Scheduler – 6 month contract

Rezolute • Redwood City, CA

4d • Hybrid

About The Position

Rezolute is a late-stage rare disease biopharmaceutical company developing therapies for severe metabolic and endocrine disorders. Its lead investigational therapy, RZ358 (ersodetug), is in late-stage clinical development for congenital and acquired forms of hyperinsulinism. Rezolute’s mission is to bring hope and meaningful solutions to patients and families affected by rare diseases through scientific innovation, collaboration, and integrity.

The Recruiting Coordinator & Scheduler supports Talent Acquisition operations by managing complex interview schedules, coordinating high-touch candidate experiences, and ensuring smooth logistics throughout the hiring pipeline. Working closely with hiring managers, scientific leaders, and Talent Acquisition teams, this role represents the employer brand to candidates and helps maintain a high standard of candidate care. This is a hybrid, six-month contract position that requires onsite presence three days per week.

Requirements

• At least 3 years of hands-on experience in recruiting coordination, Talent Acquisition operations, or complex executive scheduling.
• Direct, hands-on experience using Applicant Tracking Systems.
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, and Sheets) and/or Microsoft Outlook and Teams, as well as video conferencing tools such as Zoom or MS Teams.
• Outstanding verbal and written communication skills and a strong candidate-first customer service orientation.
• Exceptional organizational skills, ability to manage competing priorities and last-minute schedule changes, and ability to maintain confidentiality.

Nice To Haves

• Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors.
• Experience with Lever.

Responsibilities

• Coordinate high-volume, multi-stage interviews—including phone screens, technical presentations, panel interviews, and executive debriefs—across time zones using video conferencing and calendar tools.
• Maintain accurate applicant tracking system data, move candidates through workflows, and update candidate statuses and changes in Lever.
• Serve as the primary candidate contact for interview schedules, travel arrangements when applicable, and reimbursement logistics.
• Send calendar invitations and related materials to internal interviewers and support timely candidate feedback.
• Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
• Identify opportunities to streamline scheduling workflows and improve Talent Acquisition efficiency.

What This Job Offers

• Education Level: No Education Listed