Recruiting Coordinator & Scheduler – 6 month contract

Rezolute • Redwood City, CA

4d • $40 - $60 • Hybrid

About The Position

As a Recruiting Coordinator & Scheduler, you will support Talent Acquisition operations by managing complex interview schedules, coordinating high-touch candidate experiences, and ensuring seamless logistics throughout the hiring pipeline. You will work closely with hiring managers, scientific leaders, and Talent Acquisition teams, represent Rezolute’s employer brand to candidates, and help maintain a high standard of candidate care. This is a hybrid contract position requiring onsite presence three days per week.

Requirements

• At least 3 years of hands-on experience in recruiting coordination, Talent Acquisition operations, or complex executive scheduling.
• Direct, hands-on experience using Applicant Tracking Systems.
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, as well as video conferencing tools such as Zoom and MS Teams.
• Outstanding verbal and written communication skills and a strong candidate-first customer service orientation.
• Exceptional organizational skills; ability to manage competing priorities, handle last-minute schedule changes gracefully, and maintain confidentiality.

Nice To Haves

• Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors.
• Experience using Lever.

Responsibilities

• Coordinate high-volume, multi-stage interviews—including phone screens, technical presentations, panel interviews, and executive debriefs—across multiple time zones using Zoom, Teams, and calendar tools.
• Maintain accurate candidate data, move candidates through workflows, and update candidate statuses in Lever.
• Serve as the primary point of contact for candidates regarding interview schedules, travel arrangements when applicable, and reimbursement logistics.
• Send calendar invitations and related materials and information to internal interviewers to support timely candidate feedback.
• Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
• Identify opportunities to streamline scheduling workflows and improve Talent Acquisition efficiency.

What This Job Offers

• Education Level: No Education Listed