Recruiting Coordinator

SuperbTech•Los Angeles, CA

11d•Hybrid

About The Position

SuperbTech is seeking experienced Recruiting Coordinator II professionals to provide administrative and recruitment coordination support to an established public agency’s Human Resources Department in downtown Los Angeles. The role supports multiple recruiters in a fast-paced, collaborative environment and handles interview scheduling, candidate communications, applicant tracking, recruitment documentation, personnel records, and new-hire coordination. The position requires strong organization and attention to detail, proficiency in Microsoft Office, and hands-on experience with iCIMS. The ideal candidate has at least five years of recruitment administrative support experience, strong Excel skills, and the ability to manage priorities while maintaining accuracy, confidentiality, and professionalism. The position is a contract assignment with potential for conversion and extension. It follows a 9/80 schedule, with every other Friday off, and is hybrid. The candidate must be located in Southern California and able to report onsite daily during the training period. SuperbTech, Inc. is an Equal Opportunity Employer. The client cannot support visa sponsorship.

Requirements

At least five years of experience in recruitment assistance, recruitment coordination, talent acquisition administration, or closely related recruitment support functions.
Associate’s degree from an accredited college or university in a related field and at least two years of relevant experience.
Hands-on experience using iCIMS applicant tracking systems to maintain candidate information, recruitment records, and applicant tracking activities.
Advanced proficiency in Microsoft Excel, including VLOOKUP and Pivot Tables.
Proficiency in Microsoft Office applications, including Word, PowerPoint, Outlook, and OneDrive.
Experience supporting multiple recruiters, hiring managers, or human resources team members in a fast-paced environment.
Experience coordinating interviews, communicating with candidates, maintaining recruitment records, and preparing hiring documentation.
Strong experience reviewing, proofreading, organizing, and auditing documents for accuracy and completeness.
Experience with administrative coordination, records management, document processing, and database maintenance.
Ability to manage multiple assignments, prioritize competing deadlines, and adapt to changing business needs.
Ability to handle confidential personnel information with discretion and professionalism.
Strong written and verbal communication, organizational, customer service, and problem-solving skills.
Ability to work effectively in a busy, collaborative, process-driven team environment.
Must be located in Southern California and able to report onsite daily during the training period.
Must meet applicable assignment eligibility requirements, including no CalPERS membership.
Must have unrestricted work authorization; H-1B sponsorship is not available.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field.
Previous human resources or recruitment experience within a public-sector organization or government agency.
Experience supporting high-volume recruitment operations and multiple recruiters simultaneously.
Experience preparing interview folders, candidate testing materials, hiring documentation, and pre-boarding packages.
Experience developing procedural documentation, reference guides, training materials, and recruitment workflows.
Experience training or assisting colleagues with administrative processes and recruitment procedures.
Familiarity with temporary labor services, personnel administration, and recruitment compliance requirements.

Responsibilities

Provide day-to-day administrative and coordination support for recruitment and talent acquisition activities.
Coordinate interview schedules, candidate testing, hiring manager communications, and recruitment-related appointments.
Support multiple recruiters by managing assignments, tracking deadlines, organizing documentation, and coordinating recruitment activities.
Prepare, review, proofread, format, and maintain recruitment documents, reports, forms, interview folders, and personnel records.
Audit recruitment files and folders to ensure required documentation is accurate, complete, and properly maintained.
Maintain and update applicant information, transfer lists, recruitment databases, and candidate records using iCIMS applicant tracking systems.
Develop and maintain Excel spreadsheets, reports, and tracking tools using VLOOKUP and Pivot Tables.
Assist with candidate follow-up, new-hire documentation, pre-boarding folders, and recruitment reporting.
Coordinate communications with candidates, hiring managers, recruiters, and internal stakeholders.
Develop, update, and maintain recruitment procedures, reference guides, process documentation, and training materials.
Provide administrative support to Temporary Labor Services and other human resources functions as assigned.
Assist colleagues with understanding recruitment procedures, documentation requirements, and administrative processes.
Manage competing priorities, respond to changing deadlines, and resolve routine administrative and recruitment-related issues.
Maintain confidentiality when handling sensitive candidate information, personnel records, and recruitment matters.
Collaborate with recruitment teams to ensure consistent processes, accurate records, and timely completion of assignments.