Receptionist / Office Administrator

Mr. Greens Produce•Myricks Trailer Park, FL

6d•Onsite

About The Position

The Receptionist / Office Administrator is the first point of contact for visitors, customers, vendors, and employees and provides comprehensive administrative support for day-to-day office operations. The role calls for excellent customer service, strong organization, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The position supports front-desk operations, administrative needs, office services, human resources activities, and general customer inquiries. It is primarily office-based and involves frequent interaction with employees, customers, vendors, and visitors. Standard business hours apply, with occasional flexibility required to support business needs.

Requirements

High school diploma or GED.
At least 2 years of receptionist, administrative assistant, office coordinator, or related experience is preferred.
Experience working in a fast-paced office environment.
Excellent verbal and written communication skills.
Strong customer service and interpersonal skills.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational and time-management skills.
Attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Professional appearance and demeanor.
Ability to maintain confidentiality and handle sensitive information.
Ability to sit and stand for prolonged periods, work at a computer, occasionally lift and carry items up to 25 pounds, and move throughout the office as needed.

Nice To Haves

Associate degree in Business Administration or a related field.
Previous experience supporting multiple departments.
Bilingual English/Spanish skills.

Responsibilities

Greet visitors, customers, vendors, and employees professionally and warmly.
Answer, screen, and direct incoming phone calls; manage visitor sign-in procedures and maintain visitor logs.
Receive, sort, and distribute incoming mail, packages, and deliveries, and coordinate outgoing mail, couriers, and shipping requests.
Maintain the appearance and organization of the reception area and common spaces.
Provide administrative support to department managers and leadership teams.
Schedule meetings, conference rooms, and company events as needed.
Maintain employee directories, office contact lists, and organizational paperwork.
Prepare correspondence, reports, spreadsheets, presentations, and internal communications.
Assist with filing, recordkeeping, document management, and data entry while maintaining confidentiality.
Monitor and order office supplies and coordinate office equipment maintenance and service requests.
Assist with vendor relationships and office service providers.
Support new employee onboarding by preparing workspaces and materials.
Coordinate company lunches, meetings, and special events as requested.
Maintain office organization and an efficient, professional work environment.
Assist Human Resources with onboarding documentation, employee forms, employment verification requests, and personnel file maintenance.
Schedule interviews and coordinate candidate visits.
Provide administrative assistance to employees.
Respond to general customer, vendor, and employee inquiries and direct them to the appropriate department.
Maintain a positive and professional image of the company.