Receptionist/Executive Assistant (DBO Front Office) - Clearance Required

LMI•Arlington, VA

11d•$100,000 - $110,000•Onsite

About The Position

LMI seeks a Secret-cleared Receptionist/Executive Administrative Assistant to support a federal customer in Arlington, Virginia. The position provides business operations, administrative, and program management support to the Directorate of Business Operations, helping ensure smooth office functioning, supporting the Director and office staff, and managing official communications. The role emphasizes administering incoming and outgoing suspense actions through the Correspondence and Task Management System (CATMS), applying Department of War (DoW) and Directorate-level correspondence protocols and records management standards, and providing administrative oversight for the Official Representation Funds (ORF) program. A foundational understanding of general records management principles is desirable. The position also supports senior office personnel with executive administration, meeting and travel coordination, records management, document quality assurance, briefing preparation, data tracking, and responses to internal and external inquiries. The targeted salary range is $100,000–$110,000; actual compensation may vary based on factors including location, internal equity, business considerations, contract requirements, and candidate qualifications.

Requirements

Secret clearance.
At least 5 years of experience supporting DoD or other Federal agencies.
Hands-on experience with military or federal government correspondence protocols, records management, and task management workflows.
Operational proficiency with CATMS or a closely related executive tasking system.
Exceptional editing, formatting, and proofreading skills, with a zero-error threshold for high-level correspondence.
Excellent written, oral, and interpersonal communication skills.
Prior experience providing administrative support to senior DoD leadership.
Excellent organizational skills and ability to establish and maintain working relationships with internal and external staff.
Ability to work independently, take a proactive role, and prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Ability to work as a team player and maintain a positive attitude in a dynamic environment.
Energy, enthusiasm, tact, and ability to interact effectively with senior government and industry executives and Pentagon staff members.

Nice To Haves

Bachelor’s degree.
Experience or familiarity with managing or tracking ORF.
Foundational understanding of general records management principles.

Responsibilities

Manage incoming and outgoing official correspondence and suspense actions in CATMS, ensuring tasks are accurately assigned, tracked, and closed within prescribed timelines.
Monitor internal and external suspense dates and proactively follow up with action officers to ensure timely, accurate submissions.
Perform administrative duties supporting the Director and other senior office personnel.
Schedule and coordinate meetings, conferences, and calendar events; assist with meeting logistics, space reservations, and technology setup.
Implement DoW records management policies, review and route official documents, and enforce quality control and compliance with federal and administrative standards.
Prepare and coordinate personnel actions, official travel arrangements, and travel orders, including through the Defense Travel System, in compliance with Joint Travel Regulations.
Track and provide administrative and compliance oversight for the ORF program in accordance with federal guidelines and DoW policies.
Develop, maintain, and use databases and spreadsheets to track office metrics, personnel lists, and project statuses.
Edit, format, and proofread executive memoranda, briefings, and reports.
Help develop and organize briefing materials, slide decks, and operational packages for leadership.
Serve as a point of contact for internal and external entities and respond to substantive questions about assigned tasks and ongoing projects.
Provide clear, structured oral and written explanations about assigned tasks and relevant operational issues.