Receptionist/Executive Assistant - Clearance Required

LMI•Arlington, VA

9d•Onsite

About The Position

LMI seeks a Secret-cleared Receptionist/Executive Administrative Assistant to support a federal customer in Arlington, Virginia. The position provides business operations, administrative, and program management support to the Directorate of Business Operations. It supports the Director and office staff, helps ensure smooth office operations, and manages official communications. The role emphasizes administration of incoming and outgoing suspense actions through the Correspondence and Task Management System (CATMS), as well as administrative oversight of the Official Representation Funds (ORF) program. Familiarity with general records management principles is desirable; the position also calls for strong knowledge of Department of War (DoW) and Directorate-level correspondence protocols, records management standards, and task tracking. LMI is a digital solutions provider serving the defense, space, healthcare, and energy sectors. The company develops technology and prototypes for federal agencies and is headquartered in Tysons, Virginia.

Requirements

Active Secret clearance is required.
At least 5 years of experience supporting DoD or other federal agencies.
Hands-on experience with military or federal government correspondence protocols, records management, and task management workflows.
Operational proficiency with CATMS or a closely related executive tasking system.
Exceptional editing, formatting, and proofreading skills, with a zero-error threshold for high-level correspondence.
Excellent written, oral, and interpersonal communication skills.
Strong organizational skills and ability to establish and maintain working relationships with internal and external staff.
Ability to work independently, take a proactive role, and prioritize tasks flexibly according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Team-oriented, positive attitude in a dynamic environment; high energy, enthusiasm, tact, and ability to interact effectively with government and industry senior executives and Pentagon staff.

Nice To Haves

Bachelor’s degree desired.
Experience or familiarity with managing or tracking ORF is highly desirable.
Foundational understanding of general records management principles.
Prior experience providing administrative support to senior DoD leadership.

Responsibilities

Manage incoming and outgoing official correspondence and suspense actions in CATMS; accurately assign, track, and close tasks within prescribed timelines.
Monitor internal and external suspense dates and follow up with action officers to ensure timely, accurate submissions.
Provide comprehensive administrative support to the Director and other senior office personnel.
Schedule, coordinate, and oversee meetings, conferences, and calendar events for the Director; assist with meeting logistics, space reservations, and technology setup.
Implement DoW records management policies; review and route official documents, enforce quality control, and ensure compliance with federal and administrative standards.
Prepare and coordinate personnel actions, official travel arrangements, and travel orders, including through the Defense Travel System, in accordance with Joint Travel Regulations.
Track and provide administrative and compliance oversight for the ORF program in accordance with federal guidelines and DoW policies.
Develop and maintain simple databases and spreadsheets to track office metrics, personnel lists, and project statuses.
Edit, format, and proofread outgoing executive memoranda, briefings, and reports.
Help develop and organize briefing materials, slide decks, and operational packages for leadership.
Respond to substantive inquiries from internal and external entities about assigned tasks and ongoing projects.
Provide clear, structured oral and written explanations about assigned tasks and relevant operational issues.