Executive Assistant I (Active Secret Clearance Required)

CMT Services Inc • Washington, DC, DC

3d • Onsite

About The Position

CMT Services Inc. is a dynamic small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone and Woman Owned Small Business, the company provides professional services that support clients’ missions and strategic business goals.

The Executive Assistant I provides dedicated, confidential support to senior Department of State staff. The position is on-site at 600 19th Street NW in Washington, DC, and requires an active Secret security clearance. Duties include managing calendars, coordinating meetings and communications, preparing correspondence and documents, arranging government travel, tracking time and attendance, maintaining files, and coordinating projects and events.

The role also involves identifying administrative process improvements and adhering to standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information. CMT Services describes its environment as supportive and collaborative, with opportunities to work on innovative projects and complex challenges.

Requirements

• U.S. citizenship.
• Possess and maintain an active Secret security clearance.
• Three years of experience.
• Proficiency in Microsoft Office and ability to learn PPT-specific systems.
• Strong organization, project management, and multitasking skills; ability to manage taskers independently within deadlines.
• Professional conduct and complete confidentiality.
• Bachelor’s degree or seven years of equivalent experience.

Responsibilities

• Manage the executive’s daily calendar, provide a morning briefing of the day’s activities, and send reminders.
• Schedule meetings and coordinate executive communications, including calls, emails, and internal and external contacts.
• Draft executive-level correspondence and prepare documents using Word, PowerPoint, Publisher, Excel, and SharePoint.
• Arrange government travel in E2, including tickets, hotels, rental cars, per diem estimates, and vouchers.
• Track and report time and attendance in TATEL.
• Maintain organized paper and electronic files accurately and confidentially.
• Coordinate executive projects, meetings, conferences, and events, including agendas and follow-ups.
• Identify and implement administrative process improvements.
• Adhere to standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level