Executive Assistant III (Active Secret Clearance Required)
About The Position
The Executive Assistant III serves as a senior executive assistant and key point of contact between executives and stakeholders, providing comprehensive support to the executive team. This is a full-time, on-site position in Washington, DC. The role manages executive calendars and communications, prepares executive-level documents and briefings, arranges government travel, and maintains accurate and confidential records. It also coordinates projects, meetings, conferences, events, and office relocation planning; monitors projects and finances for an assigned functional unit; and leads administrative process improvements. The position ensures administrative work meets task quality standards and complies with standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).
Requirements
- U.S. citizenship.
- Maintain an active SECRET security clearance.
- 9 years of experience.
- Experience supporting SES-level executives in a federal setting.
- Bachelor's degree or 13 years of equivalent experience.
Responsibilities
- Manage the executive's daily calendar, provide a morning briefing of the day's activities, and send reminders.
- Schedule meetings and coordinate executive communications, including calls, emails, and internal and external contacts.
- Draft executive-level correspondence and prepare documents using Word, PowerPoint, Publisher, Excel, and SharePoint.
- Arrange government travel in E2, including tickets, hotels, rental cars, per diem estimates, and vouchers.
- Track and report time and attendance in TATEL.
- Maintain organized paper and electronic files accurately and confidentially.
- Coordinate executive projects, meetings, conferences, and events, including agendas and follow-ups.
- Identify and implement administrative process improvements.
- Monitor projects and finances for an assigned functional unit.
- Determine collection and analysis methods for assigned projects and prepare complex briefings.
- Prepare reports and recommend actions.
- Coordinate work within the secretarial and clerical support group.
- Lead project administration, event planning, and office relocation planning.
- Ensure administrative work meets task quality standards.
- Manage executive projects to timely completion and alignment with task goals.
- Serve as a key liaison between executives and internal and external stakeholders.
- Lead administrative process improvements across the front office.
- Adhere to standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).
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What This Job Offers
Job Type
Full-time
Career Level
Senior
