Senior Staff Assistant (Active Secret Clearance Required)

CMT Services Inc•Washington, DC, DC

3d•Onsite

About The Position

CMT Services Inc. is seeking a Senior Staff Assistant to support the PPT DAS and Managing Directors. The role leads the clearance of Department papers, guides other staff assistants, and supports the coordination and flow of information across PPT, CA/FO, other Department entities, and federal agencies. The position is on-site in Washington, DC, and requires an active Secret clearance.

Requirements

U.S. citizenship.
Maintain an active SECRET security clearance.
Four years of experience.
Bachelor's degree.
Proficiency in Microsoft Office, including SharePoint and Outlook.
Strong written and editorial skills, including the ability to draft strategic communications for multiple audiences.
Experience preparing Department papers and understanding of Department papers, the clearance process, and CA/PPT operations.
Ability to coordinate multiple lines of communication across organizations and meet deadlines in a fast-paced environment.
Resourceful team player who can also work effectively independently and exercise good judgment.
Expert-level proficiency in the stated skills and areas of experience.

Responsibilities

Read and analyze incoming memos, submissions, and reports, and plan their distribution.
Manage SharePoint/ETS taskers by assigning them to the appropriate divisions, confirming clearances below the MD/I and MD/S are obtained before moving papers up the chain, following up, and reporting status.
Send CA Front Office taskers, memos, and papers to PPT offices to gather information and clearances.
Verify that papers fully answer the tasking and follow Department and CA format and grammar guidance.
Monitor clearances across SharePoint, email, and MS Teams, and address past-due and short-fuse taskers.
Direct information flow among the office, CA/FO, other Department entities, and federal agencies.
Store signed memos in unclassified and sensitive libraries and maintain SharePoint and CAWeb.
Schedule meetings, manage Outlook calendars, and coordinate executive communications.
Research regulations and exercise independent judgment regarding program effectiveness and productivity.
Attend weekly CA/FO meetings on clearance-system changes.
Act as Special Assistant when the government Special Assistant is absent.
Train working-level offices and PPT HQ administrators on staff assistant processes.
Lead clearance of high-visibility papers and resolve bottlenecks across PPT's 17 sections and CA/FO.
Draft and edit senior-level correspondence, briefing papers, and memos.
Guide and train junior staff assistants on standards and processes.
Adhere to standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).