Executive Assistant II (Active Secret Clearance Required)

CMT Services Inc•Washington, DC, DC

3d•Onsite

About The Position

CMT Services Inc., an SBA-certified HUBZone and Woman Owned Small Business supporting federal, state, and local government agencies, is hiring an Executive Assistant II. This is a full-time, on-site position in Washington, DC. The role provides specialized, non-routine executive support requiring independent judgment, initiative, and tact, and coordinates work across the secretarial and clerical group. The position requires U.S. citizenship and an active SECRET security clearance. The Executive Assistant II manages the executive’s calendar and communications, prepares correspondence and documents, arranges government travel, tracks time and attendance, and maintains confidential files. The role also coordinates projects, meetings, conferences, and events; monitors assigned unit projects and finances; prepares reports and complex briefings; recommends actions; and supports process improvements and office relocation planning. The employee must comply with standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information.

Requirements

U.S. citizenship.
Maintain an active SECRET security clearance.
Six years of experience.
Proficiency in Microsoft Office and ability to learn PPT-specific systems.
Strong organization, project management, and multitasking skills; ability to manage taskers independently and meet deadlines.
Professional conduct and complete confidentiality.
Budget tracking and executive briefing experience.
Bachelor’s degree or 10 years of equivalent experience.

Responsibilities

Manage the executive’s daily calendar, provide a morning briefing of the day’s activities, and send reminders.
Schedule meetings and coordinate executive communications, including calls, emails, and internal and external contacts.
Draft executive-level correspondence and prepare documents using Word, PowerPoint, Publisher, Excel, and SharePoint.
Arrange government travel in E2, including tickets, hotels, rental cars, per diem estimates, and vouchers.
Track and report time and attendance in TATEL.
Maintain accurate, organized paper and electronic files and protect confidentiality.
Coordinate executive projects, meetings, conferences, and events, including agendas and follow-ups.
Identify and implement administrative process improvements.
Monitor projects and finances for an assigned functional unit.
Determine collection and analysis methods for assigned projects and prepare complex briefings.
Prepare reports and recommend actions.
Coordinate work within the secretarial and clerical support group.
Lead project administration, event planning, and office relocation planning.
Adhere to standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information.