Receiving and Distribution Coordinator

Galileo Learning•Hayward, CA

7d•Onsite

About The Position

The Receiving and Distribution Coordinator owns the dock-to-distribution cycle for Galileo Learning’s warehouse operation. The role receives inbound raw goods and vendor partial kits, verifies their accuracy, coordinates inventory processing, and supports the distribution and palletizing of finished kits for delivery to school sites. It is a key accuracy checkpoint in a bespoke, multi-product kit operation serving hundreds of school sites and partners. The coordinator works closely with the Supply Chain team and serves as the primary point of direction for seasonal temporary labor during peak distribution. The role requires accuracy, physical capability, and clear communication while directing others during high-volume periods. This is a full-time, onsite position at 2350 Davis Avenue, Hayward, California. It averages 40 hours per week, with additional hours, including overtime, required during seasonal peak periods to meet delivery deadlines.

Requirements

At least 3 years of experience in a warehouse, receiving, or distribution environment, with demonstrated ability to take ownership of a workflow.
Proficiency operating warehouse equipment, including forklifts, electric pickers, and pallet jacks.
Physical ability to unload and move boxes and stand for extended periods.
Fluency in written and spoken English.
Ability to read English and work from packing lists and location labels across multiple sites simultaneously.
Strong interpersonal and communication skills, including the ability to give clear, patient direction to seasonal temporary labor and adapt communication style to a changing work floor.
Experience informally leading, training, or directing temporary or seasonal labor.
Familiarity with computer-based inventory management systems.

Nice To Haves

Fluency in spoken Spanish.
Prior experience in a hyperseasonal or education-related operations environment.

Responsibilities

Receive and process seasonal inbound shipments of raw goods, coordinating expected delivery schedules with the Procurement Manager.
Receive and verify vendor-supplied partial kits against bills of materials (BOMs), then coordinate put-away or handoff for in-house finishing.
Promptly report discrepancies, shortages, or damaged goods to the Procurement Manager and Director.
Coordinate with the Inventory Coordinator to ensure received materials are accurately shelved and logged in the inventory management system after shipments are received and purchase orders are processed.
Use per-site packing lists to verify kit quantities and apply accurate location labels.
Direct seasonal temporary labor in physical box movement and palletizing according to site-specific packing requirements.
Coordinate with the Inventory Coordinator and Logistics Manager to confirm correct pallet counts are ready for scheduled pickups.
Verify pallet accuracy before outbound shipment, serving as a checkpoint between inventory pulling and final pallet quality control.
Supervise seasonal temporary labor on physical distribution tasks during peak season, assigning work appropriate to training levels and ensuring equipment operation and accuracy-judgment tasks are not performed independently by untrained temporary workers.
Communicate clearly and consistently to maintain accuracy and pace during high-volume palletizing periods.
Physically unload materials returned from camp sites at season’s end.
Support the QC Coordinator and Production team with initial sorting and staging of returned raw goods and electronics for testing.
Put away finished and processed materials once they have been sorted, boxed, and cleared by QC.
Shelve finished kits and update their digital locations in the inventory management system after QC has processed and palletized them.
Assist the Inventory Coordinator with pulling kits for palletizing when available and not occupied with primary distribution duties; the Inventory Coordinator remains the primary puller.

Benefits

No-cost medical insurance for employees, with additional plans and dependent coverage available at cost.
Vision insurance.
Dental insurance.
401(k) benefits after one year of employment.
Flexible paid time off; time off is not limited, and employees are strongly encouraged to take time to rest and recharge.
Unlimited free camp for employees’ children, or two free weeks to gift, including AM/PM Extended Care.
Friends and Family Discount for Galileo Camps.
Priority scholarship nominations for Galileo Camps.
Employee Assistance Program.
Options for life insurance.