Part Time Realty Office Assistant

360care•Louisville, KY

8d•Onsite

About The Position

The Part Time Realty Office Assistant provides administrative and customer relations services to ensure the smooth operation of the Summit Executive Suites on a daily basis.

Requirements

Two years related experience or equivalent
High School Diploma
Good written and verbal communication skills with attention to detail
Strong interpersonal skills with the ability to deal effectively with a diversity of people at all organizational levels and maintain confidentiality
Customer service oriented with ability to provide instructions and information.
Knowledge of administrative and clerical procedures
Proficient using Microsoft Office Programs Word, Excel, Outlook, etc
Good time management skills to complete tasks in a timely manner
Ability to manage priorities and workflow
Willingness to work within constantly changing priorities with enthusiasm
Good judgment with the ability to make timely and sound decisions
Must be punctual and reliable.
Must be willing to work with technical vendors and take responsibility for systems.
Must be able to lift and carry up to 20 pounds.
Must be flexible for this job sharing position; be able to cover when the other person is off.

Responsibilities

Answer telephones, screen and direct calls
Take and relay messages in a timely manner.
Welcome clients, vendors and guests in a professional manner
Positive and prompt response to Tenant issues and requests
Responsible for sorting and distributing all mail and packages received
Schedule and maintain calendar for Conference Room, Board Room and Day Office usage
Properly open and close office each day according to operating procedure
Compose and distribute routine correspondence
Track services for Tenant Billing, for example, conference room usage, postage, photocopies
Responsible for the Tenant Billing cycle, for example, invoicing, deposits, collections, etc.
Provide meeting room set up, as required by Tenants
Maintain equipment and understand equipment operating procedures
Maintain office/kitchen supplies inventory
Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reporting of suspected violations of law and Company policy.
Maintains confidentiality of all information.
Reacts positively to change and performs other duties as assigned.