Real Estate & Leasing Coordinator

Prologis • Milpitas, CA

3d • $72,000 - $88,000

About The Position

The Real Estate & Leasing Coordinator supports Prologis’ Customer Experience Team across approximately 30 million square feet of industrial properties in the San Francisco Bay Area. The position helps customers and internal teams advance leasing and property operations by coordinating information, documents, reports, and follow-up. The coordinator works with Leasing, Property Management, Maintenance, Market leadership, customers, brokers, and vendors.

The role coordinates lease administration and transactions, prepares and reviews reports and records, supports Property Managers and Maintenance Technicians, maintains relationships with internal and external partners, and keeps property records in accordance with company policies, applicable regulations, and legal requirements.

Requirements

• At least 3 years of experience in an administrative, customer service, real estate, or related role.
• Strong written and verbal communication skills for coordinating with internal and external partners.
• Organizational and time-management skills to prioritize work, meet deadlines, and follow through.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with tact and discretion.
• Basic math and analytical skills.

Nice To Haves

• Experience with lease analysis or lease administration, or the ability to develop these skills within 6 months.
• Experience preparing financial or portfolio reports.
• Experience using CRM or property management systems such as Yardi or Salesforce.
• Familiarity with real estate documents and processes, including leases, purchase agreements, or property management.
• Valid driver’s license and ability to travel to multiple properties in the San Francisco Bay Area.
• Willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed, while exercising sound judgment, creative thinking, and accountability for outcomes.

Responsibilities

• Coordinate lease administration from proposal through execution, including lease documents, amendments, license agreements, and listing or co-brokerage agreements.
• Support lease transactions by coordinating customer move-ins, collecting certificates of insurance, and processing commission payments.
• Prepare reports and gather data, including lease comparables and customer insights, in partnership with Leasing, Property Management, and Capital Deployment.
• Review reports and records for accuracy and completeness; track action items and respond to ad hoc requests from Market and operations leaders.
• Provide project, operational, and communications support to Property Managers and Maintenance Technicians.
• Maintain relationships with customers, brokers, vendors, and internal Prologis teams; respond to incoming calls and emails, direct requests, and track follow-up through resolution.
• Maintain property records and perform work in accordance with company policies, applicable regulations, and legal requirements.

Benefits

• Healthcare, dental, and vision insurance for employees and eligible dependents.
• Wellness, financial, and work/lifestyle-specific benefits.
• 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation.
• PTO with a starting accrual of 22 days a year.
• Paid holidays.
• Volunteer time.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed