Pursuit Coordinator

Ramboll • Arlington, VA

2d • Remote

About The Position

The Pursuit Coordinator joins Ramboll’s international Strategic Pursuits team and supports pursuit teams throughout the full lifecycle of bids, tenders, and proposals. The role uses research, writing, coordination, and document-management skills to help teams find, develop, organize, and refine content, from early client and competitor insight through submission, interviews, and lessons learned. The coordinator works closely with Pursuit Consultants, pursuit and proposal specialists, and technical teams, and reports to the Strategic Pursuits team manager.

This is a remote position based near one of Ramboll’s U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based. The position offers the opportunity to contribute to Ramboll’s strategy of creating innovative solutions that accelerate sustainable change, while developing professionally within a collaborative international team and an evolving process.

Requirements

• Experience in bid, proposal, or tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting, and proofreading skills.
• Strong research skills, including the ability to source business, client, competitor, and stakeholder information.
• Strong organizational and communication skills, including the ability to manage multiple information requests, deadlines, and review cycles.
• Comfort working remotely with teams based internationally.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word, and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively while using initiative.
• Desire to learn new skills and contribute to new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Legal authorization to work in the country where the position is based.

Nice To Haves

• Experience using AI systems.
• InDesign skills.
• APMP foundation certification; desirable but not required.

Responsibilities

• Work with Pursuit Consultants throughout the pursuit process to research, find, develop, and coordinate content for pre-tender materials, tender responses, interview materials, and post-pursuit activities.
• Draft and source materials for pursuit briefing decks, tender submissions, credentials, CVs, and project references.
• Collaborate with Pursuit Consultants and technical teams to produce well-formatted, visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain organized content and supporting information.
• Coordinate clarification questions, responses, and review cycles.
• Proofread documents and help maintain consistency, accuracy, and compliance.
• Coordinate practical pursuit activities as needed, including meeting arrangements, review scheduling, portal testing, submission coordination, and document close-out.
• Support strategy and planning sessions by capturing and sharing notes and conducting research to help technical teams turn ideas into compelling response content.

Benefits

• Meaningful, high-impact work.
• Flexible and hybrid work arrangements.
• Competitive compensation and benefits.
• Professional development and leadership opportunities.
• A collaborative and inclusive culture.
• The long-term thinking of a foundation-owned company.
• The position may be eligible for a bonus, overtime, or other forms of compensation.
• Comprehensive benefits package supporting well-being, professional development, and work-life balance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed