Pursuit Coordinator

Ramboll • City of Syracuse, NY

3d • $65,000 - $75,000 • Remote

About The Position

The Pursuit Coordinator joins Ramboll’s international Strategic Pursuits team, supporting pursuit teams throughout the lifecycle of bids, tenders, and proposals. The role uses research, writing, coordination, and document-management skills to find, develop, organise, and refine content, from early client and competitor insight through submission, interviews, and lessons learned. The coordinator works closely with Pursuit Consultants, other pursuit and proposal specialists, technical teams, and senior stakeholders. The position is remote and based near one of Ramboll’s U.S. or European offices; candidates must be legally authorized to work in the country where the position is based.

The coordinator supports pursuit planning and strategy, creates and refines pursuit materials, manages collaboration spaces and review processes, and helps ensure documents are accurate, consistent, well formatted, and compliant. The position offers the opportunity to contribute to Ramboll’s strategy to advance sustainable change and to grow within a new and evolving process.

Requirements

• Experience with bid, proposal, and tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting, and proofreading skills.
• Strong research skills, including the ability to source business, client, competitor, and stakeholder information.
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines, and review cycles.
• Comfort working remotely with internationally based teams.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word, and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively using initiative.
• Desire to learn new skills and contribute to new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Must be legally authorized to work in the country where the position is based.

Nice To Haves

• Experience using AI systems.
• InDesign skills.
• APMP foundation certification; desirable but not required.

Responsibilities

• Work with Pursuit Consultants across all pursuit phases by researching, finding, developing, and coordinating content for pre-tender materials, tender responses, interview materials, and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs, and project references.
• Work with Pursuit Consultants and technical teams to produce well-formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain organised content and supporting information.
• Coordinate clarification questions, responses, and review cycles.
• Proofread documents and help maintain consistency, accuracy, and compliance.
• Coordinate practical pursuit activities when required, including meeting arrangements, review scheduling, portal testing, submission coordination, and document close-out.
• Support strategy and planning sessions by capturing and sharing notes and researching information to help technical teams turn ideas into compelling response content.

Benefits

• Flexible and hybrid work arrangements.
• Competitive compensation and benefits, including a comprehensive benefits package supporting well-being, professional development, and work-life balance.
• Professional development and leadership opportunities.
• Bonus, overtime, or other forms of compensation may be available in addition to base salary.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed