Pursuit Coordinator

Ramboll • Chicago, IL

3d • $65,000 - $75,000 • Remote

About The Position

The Pursuit Coordinator joins Ramboll’s international Strategic Pursuits team and supports pursuit teams throughout the lifecycle of bids, tenders, and proposals. Using research, writing, coordination, and document-management skills, the coordinator helps teams find, develop, organize, and refine content—from early client and competitor insight through submission, interviews, and lessons learned.

Reporting to the Strategic Pursuits team manager, the role works closely with Pursuit Consultants, pursuit and proposal specialists, and technical teams. It is suited to an organized, collaborative, proactive person who is comfortable communicating with senior stakeholders. The position is remote and based near one of Ramboll’s U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

Requirements

• Experience with bid, proposal, and tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting, and proofreading skills.
• Strong research skills, including the ability to source business, client, competitor, and stakeholder information.
• Strong organizational and communication skills, including the ability to manage multiple information requests, deadlines, and review cycles.
• Comfort working remotely and with internationally based teams.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word, and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively while using initiative.
• Desire to learn new skills and contribute to new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.

Nice To Haves

• Experience using AI systems.
• InDesign skills.
• APMP foundation certification.

Responsibilities

• Work with Pursuit Consultants throughout the pursuit process to research, find, develop, and coordinate content for pre-tender materials, tender responses, interview materials, and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs, and project references.
• Work with Pursuit Consultants and technical teams to produce well-formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain organized content and supporting information.
• Coordinate clarification questions, responses, and review cycles.
• Proofread documents and help maintain consistency, accuracy, and compliance.
• Coordinate practical pursuit activities as required, including meeting arrangements, review scheduling, portal testing, submission coordination, and document close-out.
• Support strategy and planning sessions by capturing and sharing notes and researching information to help technical teams translate ideas into compelling response content.

Benefits

• Flexible and hybrid work arrangements.
• Competitive compensation and benefits.
• Professional development and leadership opportunities.
• A collaborative and inclusive culture.
• Comprehensive benefits package supporting well-being, professional development, and work-life balance.
• Potential eligibility for a bonus, overtime, or other forms of compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed