Pursuit Coordinator

Ramboll • Rochester, NY

3d • $65,000 - $75,000 • Remote

About The Position

The Pursuit Coordinator will support Ramboll’s Strategic Pursuits team across the full pursuit lifecycle, helping pursuit teams find, develop, organise and refine content for bids, tenders and proposals. The role includes work from early client and competitor insight through submission, interviews and post-pursuit lessons learned. The coordinator will work with Pursuit Consultants, proposal specialists and technical teams in an international, collaborative environment, and reports to the Strategic Pursuits team manager. The position is remote and based near a U.S. or European office; candidates must be legally authorized to work in the country where the position is based.

The role involves researching and coordinating content, preparing and formatting pursuit materials, managing collaboration spaces and review processes, and supporting practical submission activities. It offers the opportunity to contribute to Ramboll’s work on sustainable change and to grow within a new and evolving process.

Ramboll offers meaningful, high-impact work, flexible and hybrid work arrangements, competitive compensation and benefits, professional development and leadership opportunities, a collaborative and inclusive culture, and the long-term thinking of a foundation-owned company. The anticipated U.S. base salary range is $65,000–$75,000 per year. Actual compensation may vary based on location, skills, experience, education and internal equity; the role may also be eligible for bonus, overtime or other compensation.

Requirements

• Experience in bid, proposal and tender processes, with familiarity with best-practice processes.
• Good proposal writing, editing, formatting and proofreading skills.
• Strong research skills, including the ability to source business, client, competitor and stakeholder information.
• Strong organisational and communication skills, including the ability to manage multiple information requests, deadlines and review cycles.
• Comfort working remotely and with internationally based teams.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively while using own initiative.
• Desire to learn new skills and contribute to new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Legal authorization to work in the country where the position is based.

Nice To Haves

• Experience using AI systems.
• InDesign skills.
• APMP foundation certification; desirable but not required.

Responsibilities

• Work with Pursuit Consultants across all phases of the pursuit process by researching, finding, developing and coordinating content for pre-tender materials, tender responses, interview materials and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs and project references.
• Work with Pursuit Consultants and technical teams to produce well-formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain well-organised content and supporting information.
• Coordinate clarification questions, responses and review cycles.
• Proofread documents and help maintain consistency, accuracy and compliance.
• Manage practical pursuit coordination as needed, including meeting arrangements, review scheduling, portal testing, submission coordination and document close-out.
• Support strategy and planning sessions by capturing and sharing notes and generating research to help technical teams translate ideas into compelling response content.

Benefits

• Flexible and hybrid work arrangements.
• Competitive compensation and benefits.
• Professional development and leadership opportunities.
• A collaborative and inclusive culture.
• Comprehensive benefits package supporting well-being, professional development and work-life balance.
• Potential eligibility for bonus, overtime or other forms of compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed