Pursuit Coordinator

Ramboll • Chicago, VA

1d • Remote

About The Position

The Pursuit Coordinator will support Ramboll’s Strategic Pursuits team throughout the pursuit lifecycle, from early client and competitor research through bid and proposal development, submission, interviews, and post-pursuit activities. The role focuses on finding, developing, organizing, and refining content for bids, tenders, and proposals, working in close collaboration with Pursuit Consultants, proposal specialists, and technical teams across an international organization. The position reports to the Strategic Pursuits team manager and is remote, based near one of Ramboll’s U.S. or European offices. Candidates must be legally authorized to work in the country where the position is based.

This role suits an organized, collaborative, proactive communicator who is comfortable working remotely with international teams and engaging with senior stakeholders. The successful candidate will help produce clear, accurate, compliant, well-formatted, and visually compelling pursuit materials, coordinate information and review cycles, and support the development of evolving pursuit processes. Ramboll describes the role as an opportunity to contribute to sustainable change while growing professionally within a collaborative and inclusive culture.

Requirements

• Experience in bid, proposal, or tender processes and familiarity with best-practice processes.
• Good proposal writing, editing, formatting, and proofreading skills.
• Strong research skills, including the ability to source business, client, competitor, and stakeholder information.
• Strong organizational and communication skills, including the ability to manage multiple information requests, deadlines, and review cycles.
• Comfort working remotely with internationally based teams.
• Confidence using Microsoft 365 collaboration tools, particularly Teams, SharePoint, Word, and PowerPoint.
• Ability to build effective relationships across technical and support teams and work collaboratively while using initiative.
• Desire to learn new skills and contribute to new processes.
• Strong communication skills and willingness to challenge unclear or incomplete instructions.
• Legally authorized to work in the country where the position is based.

Nice To Haves

• Experience using AI systems.
• InDesign skills.
• APMP foundation certification (desirable but not required).

Responsibilities

• Work with Pursuit Consultants across all phases of the pursuit process, researching, finding, developing, and coordinating content for pre-tender materials, tender responses, interview materials, and post-pursuit activities.
• Create first drafts and source relevant materials for pursuit briefing decks, tender submissions, credentials, CVs, and project references.
• Collaborate with Pursuit Consultants and technical teams to produce well-formatted and visually compelling materials.
• Set up and manage pursuit collaboration spaces, including Teams or SharePoint sites, and maintain organized content and supporting information.
• Coordinate clarification questions, responses, and review cycles.
• Proofread documents and help maintain consistency, accuracy, and compliance.
• Manage practical pursuit coordination as needed, including meeting arrangements, review scheduling, portal testing, submission coordination, and document close-out.
• Support strategy and planning sessions by capturing and sharing notes and researching information to help technical teams translate ideas into compelling response content.

Benefits

• Flexible and hybrid work arrangements.
• Competitive compensation and benefits.
• Professional development and leadership opportunities.
• A collaborative and inclusive culture.
• Meaningful, high-impact work.
• The long-term thinking of a foundation-owned company.
• The position may be eligible for bonus, overtime, or other forms of compensation.
• A comprehensive benefits package that supports well-being, professional development, and work-life balance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed