Hotel Queen Mary - Purchasing Manager OEM

Evolution Hospitality•Long Beach, CA

About The Position

The Purchasing Manager obtains products and components and manages inventory by directing procurement, disbursement, shipping quantities, and receiving schedules. The role assists with vendor relationships, may negotiate costs, and helps identify complementary products and resources. It negotiates with vendors for the purchase of materials, supplies, equipment, and services. The position ensures departments have adequate supplies and that purchases provide the highest-quality products at the lowest possible price. It coordinates purchasing for capital projects with the Director of Finance and outside contractors when applicable, supports the Accounting Department as needed, and conducts quality-control audits, fiscal reporting, beverage inventories, and reconciliations. The role also coordinates guest and group package procedures and works with other departments to support hotel operations. The position reports to the Director and/or Assistant Director of Finance/Accounting. Management-level associates are expected to work as much of each workday as necessary to fulfill their responsibilities; overtime applies to OEM associates and is calculated accordingly. The role is at the Queen Mary Hotel, a historic hotel and attraction in Long Beach.

Requirements

Bachelor's degree in a business-related area required.
Proficiency with Microsoft Word, Excel, PowerPoint, and Access.
Strong organizational skills for efficient office control.
Negotiating skills and the ability to communicate professionally with people at all organizational levels and external contacts.
Solid decision-making skills and the ability to convey information and ideas clearly.
Ability to evaluate and select among alternative courses of action quickly and accurately.
Ability to work effectively in stressful, high-pressure situations and handle workplace problems by anticipating, preventing, identifying, and solving them.
Effective listening skills, including understanding and clarifying issues raised by coworkers and guests.
Ability to work with and understand financial information and data, and perform basic arithmetic functions.
Ability to maintain composure and objectivity under pressure.

Nice To Haves

At least 3 years of prior hotel or related experience is preferred.

Responsibilities

Direct procurement, disbursement, shipping quantities, and receiving schedules while managing inventory.
Assist with vendor relationships, negotiate costs when appropriate, and identify complementary products and resources.
Negotiate with vendors to purchase materials, supplies, equipment, and services.
Ensure all departments have adequate supplies to perform their duties efficiently and effectively.
Ensure purchases are for the highest-quality products at the lowest possible price.
Ensure requisitions are properly completed and approved before orders are placed.
Assist the Accounting Department as necessary.
Coordinate capital-project purchases with the Director of Finance and outside contractors, when applicable.
Conduct frequent quality-control audits.
Prepare fiscal reports and update the monthly checkbook as necessary.
Conduct monthly beverage inventories and reconciliations.
Follow hotel procedures for guest packages, including communicating package arrivals and collecting handling fees.
Coordinate incoming and outgoing group packages with convention services; may set up a lobby delivery kiosk for in-house group packages.
Work toward achievement of departmental objectives and goals.
Maintain open communication with other departments and conduct or attend meetings as necessary.
Approach guest and associate interactions in a friendly, service-oriented manner and maintain standards of personal appearance and grooming.
Maintain regular attendance according to scheduling and hotel needs, and comply with hotel standards and regulations to support safe, efficient operations.
Perform other duties as requested by the General Manager and/or Director of Finance.