Proposal Development Coordinator

IP House

6d • $40,000 - $50,000

About The Position

The Proposal Development Coordinator helps IP House create professional pitch materials and proposals for new business opportunities. The role supports the Manager, Global Client Solutions, and helps prepare materials that communicate IP House’s capabilities to clients.

The coordinator updates and customizes pitch materials, assists with RFP and proposal development, drafts and edits proposal content, and maintains a library of templates, case studies, and team biographies. The role collaborates with investigators, analysts, legal, business development, and graphic design teams; coordinates proposal timelines and submissions; and reviews proposals for accuracy, completeness, and opportunities to improve processes.

Requirements

• Proven experience managing proposals or RFP responses, preferably in investigations, legal services, consulting, or related sectors.
• Exceptional writing and editing skills, with the ability to create clear, persuasive, and client-focused content.
• Strong project management skills and the ability to manage multiple priorities under tight deadlines.
• Experience using proposal management tools, content libraries, and design software.
• Ability to work collaboratively with cross-functional teams across multiple geographies.

Nice To Haves

• Bachelor’s degree or equivalent in English, Communications, Business, or a related field; equivalent experience will be considered.
• Professional certifications in proposal writing, business development, or project management, such as APMP or PMP.
• Experience in IP, brand, or content protection.
• Understanding of intellectual property protection, enforcement strategies, or investigative services.

Responsibilities

• Update and organize pitch templates and presentation materials.
• Customize pitch materials for specific clients or meetings.
• Help the Client Success team prepare documents for prospect calls.
• Review client requests and summarize proposal requirements.
• Work with the Manager, Global Client Solutions, to gather information for proposals.
• Help organize and outline proposal content.
• Draft and edit proposal sections.
• Make complex information easier to understand.
• Ensure documents follow company branding and style.
• Maintain and update a library of proposal content, including templates, case studies, and team biographies.
• Work with investigators, analysts, legal, and business development teams to gather proposal details.
• Collect and organize contributions from team members.
• Help keep proposal timelines on track.
• Coordinate with graphic designers on layout and visuals.
• Track proposal submissions and results for future improvements.
• Review proposals for accuracy and completeness.
• Suggest improvements to make processes smoother and more efficient.

Benefits

• Flexible work environment
• Comprehensive benefits package designed to support employees’ and their families’ health, well-being, and financial security
• Continuous learning and professional growth

What This Job Offers

• Job Type: Full-time