Business Development & Proposal Coordinator

The Canton Group•Baltimore, MD

22h•Remote

About The Position

The Business Development & Proposal Coordinator is an early-career role supporting The Canton Group’s business development and proposal efforts. The coordinator helps identify government and commercial opportunities, coordinate responses with teaming partners, support proposal writing and submission, and keep HubSpot CRM information accurate and current. The position is well suited to someone who is organized, enjoys writing, and is enthusiastic about using AI tools, including agentic tools such as Claude, for research, drafting, and multi-step tasks. The role also supports business development administration, maintains organized proposal content and records, tracks proposal outcomes, and contributes ideas for improving how the team finds, prepares, and tracks proposals. Employees must follow the organization’s security policies, procedures, and controls to protect confidential information and comply with SOC 2 requirements. The position is fully remote and limited to candidates based in the U.S. Work authorization in the U.S. without sponsorship is required.

Requirements

1–3 years of experience in proposal coordination, business development support, sales operations, technical writing, or a related role.
Bachelor’s degree or equivalent years’ experience in a related field, such as Business, Communications, English, Marketing, or IT.
Strong writing, editing, and proofreading skills with close attention to detail.
Hands-on experience using generative AI tools such as Claude for writing, research, or productivity, and enthusiasm for learning more.
Excellent organizational skills and the ability to manage multiple deadlines simultaneously.
Clear, professional communication with internal teams, partners, and clients.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Eagerness to learn government contracting, procurement processes, the Software Development Life Cycle (SDLC), and Agile methodologies.
Must be authorized to work in the U.S. without sponsorship.

Nice To Haves

Exposure to state, local, education (SLED) or federal government proposals.
Experience setting up or using agentic AI tools that take multi-step actions autonomously, such as Claude with connected apps, custom agents, or automations.
Experience with HubSpot or another CRM.
Familiarity with procurement portals such as SAM.gov or state eProcurement systems.
Experience with proposal management software or content management systems.
Interest in pursuing APMP Foundation certification.

Responsibilities

Monitor procurement portals, bid boards, and other sources for RFPs, RFIs, and RFQs; help qualify opportunities and prepare recap summaries for leadership.
Coordinate proposal responses with teaming partners and subcontractors, including scheduling meetings, requesting and tracking inputs, and sharing status updates.
Build and maintain relationships with teaming partners, subcontractors, and clients through regular check-ins, follow-up, and professional communication.
Organize proposal responses by preparing compliance matrices, outlines, and proposal schedules.
Write and edit proposal content, including company qualifications, past performance, staff resumes, and standard forms; help maintain a reusable content library.
Format, assemble, and submit proposal packages, ensuring forms, certifications, and attachments are complete and submitted on time.
Maintain HubSpot records for opportunities, deal stages, partner and client contacts, deadlines, and submission outcomes.
Use Claude and other AI tools for research, RFP summaries, compliance matrices, drafts, and content reuse; review outputs for accuracy and protect confidential information.
Help build agentic AI workflows for tasks such as scanning bid sources, pre-qualifying opportunities, and updating HubSpot records; share ideas for improving proposal processes.
Manage business development paperwork, including teaming agreements, NDAs, vendor registrations, and certifications, and keep records organized and current.
Maintain version control and organized file structures so the team uses the latest content.
Track proposal results and debrief feedback to improve future submissions.
Adhere to organizational security policies, procedures, and controls to protect confidential information and meet SOC 2 requirements.