Business Development & Proposal Coordinator

The Canton Group•Baltimore, MD

1d•$65,000 - $85,000•Remote

About The Position

The Business Development & Proposal Coordinator is an early-career role in Business Operations supporting The Canton Group’s business development and proposal efforts. The coordinator identifies government and commercial opportunities, coordinates proposal responses with teaming partners, supports proposal writing and submission, and maintains accurate HubSpot CRM records. The role is suited to someone who is organized, enjoys writing, and is enthusiastic about using generative and agentic AI tools to research, draft, and complete multi-step tasks. The position involves daily use of Claude and other AI tools to accelerate research, RFP summaries, compliance matrices, first drafts, and content reuse. AI output must be reviewed for accuracy, and confidential information must be protected. The coordinator will also help develop agentic AI workflows and suggest improvements to the team’s proposal processes. This is a full-time, 40-hour-per-week, US-based remote position. The employee must be authorized to work in the United States without sponsorship. The Canton Group is privately held and family-owned, with more than 25 years of experience delivering websites, software, and digital solutions to Fortune 500 organizations and government entities. Its headquarters are in Baltimore, Maryland, while employees and clients are located across the country.

Requirements

1–3 years of experience in proposal coordination, business development support, sales operations, technical writing, or a related role.
Bachelor’s degree or equivalent years of experience in a related field, such as Business, Communications, English, Marketing, or IT.
Strong writing, editing, and proofreading skills with close attention to detail.
Hands-on experience using generative AI tools such as Claude for writing, research, or productivity, and enthusiasm for learning more.
Excellent organizational skills and ability to manage multiple deadlines simultaneously.
Clear, professional communication with internal teams, partners, and clients.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Eagerness to learn government contracting, procurement processes, the Software Development Life Cycle (SDLC), and Agile methodologies.
Must be authorized to work in the United States without sponsorship.

Nice To Haves

Exposure to state, local, education (SLED) or federal government proposals.
Experience setting up or using agentic AI tools that take multi-step actions autonomously, such as Claude with connected apps, custom agents, or automations.
Experience with HubSpot or another CRM.
Familiarity with procurement portals such as SAM.gov or state eProcurement systems.
Experience with proposal management software or content management systems.
Interest in pursuing APMP Foundation certification.

Responsibilities

Monitor procurement portals, bid boards, and other sources for RFPs, RFIs, and RFQs; help qualify opportunities and prepare recap summaries for leadership.
Coordinate proposal responses with teaming partners and subcontractors by scheduling meetings, requesting and tracking inputs, and sharing status updates.
Build and maintain relationships with teaming partners, subcontractors, and clients through check-ins, timely follow-up, and professional communication.
Organize proposal responses by preparing compliance matrices, outlines, and proposal schedules.
Write and edit proposal sections, including company qualifications, past performance, staff resumes, and standard forms; help maintain a reusable content library.
Format, assemble, and submit final proposal packages, ensuring required forms, certifications, and attachments are complete and submitted on time.
Maintain HubSpot records for opportunities, deal stages, partner and client contacts, deadlines, and submission outcomes.
Use Claude and other AI tools for research, RFP summaries, compliance matrices, drafts, and content reuse; review outputs for accuracy and protect confidential information.
Help build agentic AI workflows, such as scanning bid sources, pre-qualifying opportunities, or updating HubSpot records, and recommend process improvements.
Manage business development paperwork, including teaming agreements, NDAs, vendor registrations, and certifications; keep records organized and current.
Maintain version control and organized file structures so the team uses the latest content.
Track proposal results and debrief feedback to improve future submissions.
Adhere to organizational security policies, procedures, and controls to protect confidential information and comply with SOC 2 requirements.