Proposal Coordinator

HiBob•,

5h•$110,000 - $135,000•Remote

About The Position

HiBob is seeking a Proposal Coordinator, located on the U.S. West Coast, to play a pivotal role in our sales process by running HiBob’s proposal response process from end-to-end. You will be responsible for crafting comprehensive, compelling responses that effectively communicate HiBob's value proposition and capabilities. In addition to proposal management, this role will assist in the development and curation of proposal related tools and processes, such as a repository of proposal-related information and collateral as well as other projects as needed. Beyond day-to-day proposal and project work, this role offers opportunities for strategic influence via close alignment with both regional and global teams/leaders. If you’re someone who can thrive in a fast-paced, high-growth environment where you develop and execute strategies and collaborate cross-functionally with every area of the organization this is a fantastic opportunity for you.

Requirements

5+ years of experience in RFP/proposal management, technical writing, or a related role (preferably in SaaS/HR tech)
Excellent written and verbal communication skills with the ability to convey complex information clearly
Strong project management and organizational skills to handle multiple priorities and deadlines
Proficiency with AI RFP tools like Inventive, etc., as well as G-Suite
Understanding of HR processes, challenges, and technology solutions is a plus

Responsibilities

Manage the end-to-end RFP and proposal response process, ensuring high-quality and timely delivery of multiple simultaneous projects.
Find and create efficiencies in the business to help streamline the process
Assist in developing detailed, professional proposal documents that articulate HiBob's products, services, and unique value
Leverage AI tools like ChatGPT, Google Gemini, or others to utilize, build and maintain a robust repository of response content and sales enablement materials
Work closely with Global Proposals team members and Product Marketing to create content assets and prepare for new product launches
Collaborate with cross-functional teams (Sales, Product, Finance, Security, Legal, etc.) to gather accurate information for both one-off and ongoing use
Identify gaps and provide insights to enhance our proposal strategy based on customer feedback
Stay up-to-date with industry trends, competitive landscape, customer needs, and HiBob's evolving product roadmap
Act as leader; closely collaborating with GTM leaders and teams in strategic alignment, presenting process/tool updates, and identifying improvements.

Benefits

Equity in a global, high-growth HR tech SaaS leader
401(k) with a 3% company match effective the month following your start date
$2,500 employee referral bonus
Medical, dental, and vision coverage from day one
$1,920 annual wellness stipend to support your physical and mental wellbeing
Annual Headspace membership and expanded wellness benefits
Hybrid working model for Bobbers in the NY metro area
Temporary work from anywhere for up to 2 months per year (after 6 months)
Generous paid time off and company holidays to rest, recharge, and enjoy
Bob Balance Days – 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter
Your birthday off — plus a special gift from us
Home office allowance to set up your ideal workspace
Two paid Social Impact days each year to give back to causes you care about
Frequent team and company social events, both in-person and virtual
Dog friendly office