Proposal Coordinator

Code Metal • Boston, MA

1d • Hybrid

About The Position

Code Metal is seeking a Proposal Coordinator to support the development and execution of government and commercial defense pursuits. This role will help coordinate capture activities, maintain opportunity information and action items, organize proposal development, and track requirements and deadlines to keep pursuits moving from qualification through final submission.

The ideal candidate is highly organized, detail oriented, and comfortable coordinating across business development, technical, contracts, finance, and executive teams. This is a hands-on role for someone who can bring structure to fast moving pursuits, proactively follow up with contributors, and ensure capture and proposal activities stay organized and on schedule.

Requirements

• 5+ years of experience in DoD proposal coordination, business development operations, government contracting, or a related role.
• Strong organizational and project management skills.
• Exceptional attention to detail and ability to manage multiple deadlines at once.
• Strong written communication, proofreading, and editing skills.
• Ability to work independently and proactively follow up with contributors.
• Applied experience with Shipley or similar proposal development methodologies.
• Proficiency with Google Suite and Microsoft Suite.
• Eligible to obtain and maintain an active U.S. Top Secret security clearance

Nice To Haves

• Familiarity with FAR and non FAR based government acquisitions.
• Experience supporting DoD business development, capture, or proposal activities.
• Experience supporting technology, software, AI, defense, or engineering proposals.
• Experience with Slack
• Experience with Salesforce

Responsibilities

• Coordinate proposal activities from pre-solicitation release through final submission, including schedules, assignments, reviews, and deadlines.
• Support research into government customers, acquisition pathways, contract vehicles, incumbent contractors, and upcoming requirements.
• Review solicitations and develop compliance matrices, proposal outlines, checklists, and submission requirements.
• Monitor and track government procurement sources and portals for opportunities, amendments, notices, and relevant customer activity.
• Coordinate inputs across growth, technical, contracts, pricing, finance, and external partners and translate their input into clear, compliant, and compelling written responses.
• Draft and contribute proposal content, including executive summaries, management, past performance, and other response sections.
• Coordinate capture and proposal meetings, track action items, and follow up with responsible owners.
• Perform desktop publishing including proposal formatting, editing, quality control, document assembly, and final submission.
• Maintain reusable proposal content, templates, past performance, resumes, and corporate documentation.
• Support pipeline management, recurring reviews, leadership reporting, and analysis of business development activity.

Benefits

• Pay depends on experience, but we strive to be at the upper end of the salary range
• Health care plan with 100% premium coverage, including medical, dental, and vision
• 401k with 5% matching
• Paid Time Off (uncapped vacation, plus sick and public holidays)
• Flexible hybrid or remote work arrangement
• Relocation assistance for qualifying employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed