Proposal & Business Development Coordinator

KM Engineering•Boise, ID

About The Position

KM Engineering is seeking a highly organized and motivated Proposal & Business Development Coordinator to lead and coordinate the proposal process while supporting business development, marketing, and client relationship efforts. The position works closely with principals, project managers, and technical staff to develop proposals, Statements of Qualifications (SOQs), RFQs/RFPs, and bid packages for public- and private-sector clients. The coordinator manages deadlines and workflows, gathers and organizes technical content, maintains proposal resources, tracks opportunities, and improves the systems and technology used throughout the proposal process. The ideal candidate is a strong writer and communicator who is detail-oriented, technically savvy, self-directed, and comfortable coordinating multiple people and priorities. Experience in civil engineering or the broader architecture, engineering, and construction (AEC) industry is strongly preferred. The role also calls for a collaborative, team-oriented person willing to help beyond their primary responsibilities and contribute to the overall success of the business. The position is focused approximately 60% on proposal development and coordination, 20% on business development, and 20% on marketing and communications support. Success means adapting quickly to existing systems and standards while improving the proposal process, enabling principals and technical staff to focus on technical strategy, project approach, client relationships, and final review.

Requirements

Excellent technical and business writing, editing, and proofreading skills.
Strong proposal development, coordination, document formatting, and content-management abilities.
Exceptional attention to detail and strong organizational and project-management skills.
Ability to manage multiple proposals, stakeholders, and competing deadlines simultaneously.
Outstanding communication skills.
Ability to coordinate and influence others without direct authority.
Strong follow-through, personal accountability, and self-direction.
Ability to work independently, deal with ambiguity, and adapt to changing priorities.
Strong business acumen and ability to understand the company’s services, clients, and markets.
Ability to learn technical subject matter and translate it into clear, persuasive proposal content.
Comfort with technology, proposal automation, CRM, proposal management, and document-management systems.

Nice To Haves

Previous proposal, pursuit, business development, or marketing coordination experience within the AEC, professional-services, or consulting industry.
Experience within civil engineering, architecture, planning, environmental consulting, construction, or surveying.
Experience preparing SOQs, RFQs/RFPs, proposals, and other competitive qualification packages.
Experience supporting both public- and private-sector pursuits.
Familiarity with Idaho public agencies, municipalities, and procurement practices, including ITD, IDPW, and ACHD.
Experience using CRM systems, proposal management systems, or proposal automation tools.
A bachelor’s degree in communications, marketing, business, English, public relations, or a related field; relevant AEC proposal and business development experience may be considered in place of a specific degree.

Responsibilities

Coordinate the development and submission of proposals, SOQs, RFQs/RFPs, qualifications packages, and bid documents.
Review solicitation requirements and create proposal checklists, schedules, assigned responsibilities, and internal deadlines.
Draft, edit, proofread, format, and assemble accurate, responsive proposal materials.
Coordinate with principals, project managers, engineers, planners, surveyors, landscape architects, and other technical staff to gather project-specific content.
Manage proposal assignments, reviews, approvals, and submissions to ensure timely completion.
Monitor, pre-screen, and support proposals for public agencies, municipalities, and private-sector clients, including ITD, ACHD, and other local agencies.
Maintain staff resumes, firm qualifications, project descriptions, standard forms, boilerplate language, certifications, and supporting documents.
Develop and maintain proposal standards, templates, content libraries, and processes.
Maintain organized records of submitted proposals and qualification packages.
Track proposal status, including upcoming, submitted, pending, awarded, and unsuccessful opportunities.
Identify and implement technology and proposal automation opportunities to improve efficiency and consistency.
Proactively manage the proposal process from start to finish to reduce the administrative burden on principals and technical staff.
Support principals and leaders with business development and client relationship activities.
Assist in building and maintaining relationships with current and prospective clients.
Maintain a CRM or similar system for clients, contacts, leads, opportunities, and follow-up activities.
Research and monitor potential project opportunities within KM’s target markets.
Coordinate follow-up activities for leads and opportunities.
Prepare information and materials for client meetings and business development activities.
Support conferences, industry and client events, and other relationship-building activities.
Track proposal outcomes and help identify business development trends and opportunities.
Support company marketing initiatives aligned with business development and proposal efforts.
Assist with conferences, community events, client events, recruiting events, and other company activities.
Coordinate marketing and business development materials.
Support internal communications, including quarterly updates, memos, policies, and related materials.
Support external communications, including social media, newsletters, company announcements, and other content.
Help maintain consistent KM Engineering branding, messaging, and presentation across proposals, qualifications, and marketing materials.