Proposal Coordinator

Johnson, Mirmiran & Thompson, Inc.•Coraopolis, PA

About The Position

Johnson, Mirmiran & Thompson (JMT) is an employee-owned consulting firm providing multidisciplinary engineering, architecture, information technology, and related services. JMT seeks an enthusiastic proposal/marketing coordinator to join its PA/OH regional marketing team. The coordinator works with technical subject matter experts and other contributors to develop compelling, accurate, creative, focused, and compliant proposals and marketing materials in response to client RFP/RFQ requirements. The employee-owned culture emphasizes collaboration, shared input, and collective success. The role coordinates proposal development from opportunity identification and kickoff through production, submission, and closeout. It includes preparing proposal content, maintaining CRM and marketing information, researching opportunities, supporting presentations and broader marketing efforts, and providing service to internal and external partners. The position also follows JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.

Responsibilities

Coordinate preparation of project proposals, expressions of interest, technical proposals, and presentations.
Search for and enter RFPs and advertisements into the CRM system.
Develop proposal outlines and coordinate all phases of proposal development, from kickoff through production, submission, and closeout.
Participate in or attend preproposal meetings, kickoff meetings, debriefings, and related meetings.
Prepare major proposal sections, including project-specific firm qualifications, project descriptions, and professional resumes; collaborate with subject matter experts on other content.
Coordinate with contributors such as graphic designers, the legal department for contractual-language reviews, and appropriate signatories.
Assist with presentation preparation and presentation materials.
Produce compliant, high-quality, creative submissions and provide customer service to internal and external partners.
Maintain proposal-specific CRM data, track leads, record go-or-no-go decisions, and report wins and losses.
Maintain marketing materials, including resumes, qualifications information, project descriptions, photographs, and subconsultant information.
Work with technical, administrative, and marketing staff across offices, as well as outside vendors, subconsultants, and clients.
Enter and manage opportunity data in the CRM marketing database, including leads, go-or-no-go decisions, and outcomes.
Gather information and conduct market research on prospects, clients, and projects; participate in developing business collateral to support strategic growth.
Generate reports on marketing efforts for technical staff when required.
Provide organizational support for office, regional, and corporate marketing efforts.
Adhere to JMT’s Quality Management System and ISO 9001:2015 Marketing procedures.
Perform other related duties as assigned.