Proposal Coordinator I - Marketing

LJA•Dallas, TX

About The Position

As a Proposal Coordinator I at LJA in our Marketing department, you will be responsible for supporting the development, production, and submission of proposals, qualifications packages and assisting with interview presentations. This role focuses on developing core proposal management skills, learning AEC procurement processes, and supporting pursuit teams in a deadline-driven environment. Working under regular guidance and direction while developing proposal management skills.

Requirements

Bachelor’s degree in Marketing, Communications, English, Journalism, or related field
1+ years of professional experience
Strong writing, editing, and organizational skills
Basic to intermediate Adobe InDesign skills
Working knowledge of Microsoft Office
Ability to manage multiple deadlines and priorities
Strong attention to detail and commitment to producing accurate, high-quality deliverables

Responsibilities

Coordinating small to moderate-sized proposals under the guidance of senior marketing staff
Assisting with proposal scheduling, production, and submission activities
Formatting and assembling proposal documents using Adobe InDesign
Coordinating collection of resumes, project descriptions, and supporting materials
Assisting with maintenance of proposal files, templates, content libraries, CRM and marketing databases
Supporting subconsultant coordination and information collection
Preparing compliance matrices and assisting with requirement reviews
Performing quality control reviews for formatting, grammar, and consistency
Supporting interview presentations and marketing collateral development
Leading kickoff meetings for routine pursuits
Maintaining and updating proposal content libraries, CRM records, resumes, project descriptions, and marketing assets