MP-220261110 - Property Manager - Medical Office

MAEVILLE PEDIATRICS•Pearland, TX

3h•$25 - $35

About The Position

The Property Manager oversees day-to-day operations for a growing portfolio of medical office buildings in the Houston area. Responsibilities include leasing, tenant relations, property inspections, maintenance coordination, vendor management, financial administration, and communication with ownership. The role works closely with the Building Engineer to troubleshoot building issues, coordinate maintenance, and ensure timely resolution. It is an operational coordination and property management position; the Property Manager is not expected to perform repairs or use tools. The successful candidate works independently, communicates professionally, solves problems, and maintains high standards for property condition, tenant satisfaction, and financial performance. The position offers direct work with ownership and opportunities to take on additional responsibilities as the portfolio expands. The role may be part-time or full-time, depending on the candidate's qualifications and company needs. It offers a flexible weekday schedule, regular availability for tenant communications, showings, and contractor coordination, and occasional after-hours coordination. Compensation is $25–$35 per hour, depending on experience and qualifications. A Texas real estate license is preferred and encouraged but is not required at hire; activities requiring licensure must be performed by appropriately licensed individuals.

Requirements

Excellent verbal and written communication skills, including the ability to prepare professional emails, tenant notices, leasing correspondence, and operational reports.
Strong organizational skills and attention to detail.
Ability to manage multiple properties, responsibilities, and priorities simultaneously.
Strong problem-solving skills and a proactive, solutions-oriented approach.
Ability to work independently with minimal supervision.
Professional demeanor and strong interpersonal skills.
Comfort communicating with medical professionals, tenants, prospective tenants, contractors, vendors, and ownership.
General understanding of building operations and maintenance coordination; technical repair experience is not required.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to learn property management and accounting software.
Valid driver's license, reliable transportation, and ability to travel between properties throughout the Houston area.
Ability to coordinate responses to occasional urgent property matters outside normal business hours.

Nice To Haves

Previous experience in medical office or commercial property management.
Experience leasing medical office suites.
Familiarity with commercial lease structures, including triple-net (NNN) leases.
Experience coordinating building engineers, maintenance personnel, and contractors.
Experience with property management software, QuickBooks, or similar accounting systems.
Familiarity with operating budgets, vendor management, and expense control.
Texas real estate license; encouraged but not required at hire.

Responsibilities

Market available medical office suites, respond to prospective tenants, schedule and conduct showings as permitted by Texas licensing requirements, follow up on inquiries, and maintain leasing records.
Coordinate applications, screening, lease preparation, renewals, amendments, and negotiations within applicable licensing requirements; track vacancies, rents, occupancy, and lease expirations; and coordinate renewals and vacant-suite preparation.
Work with outside leasing brokers when needed and develop strategies to reduce vacancies and maximize rental income.
Serve as a primary contact for tenants, responding to inquiries, complaints, and service requests and coordinating move-ins, move-outs, and suite turnover.
Conduct routine property inspections, monitor tenant compliance with leases and property policies, coordinate access and contractor visits, and address property issues proactively.
Coordinate with medical office tenants to minimize disruption to patient care and clinical operations.
Manage and prioritize maintenance requests; work with the Building Engineer to troubleshoot issues, schedule activities, coordinate corrective actions, and communicate status through completion.
Engage contractors and specialized service providers when needed; coordinate preventive maintenance for building systems, routine property services, and seasonal work such as freeze protection and winterization.
Verify completed maintenance work, document resolutions, maintain maintenance and equipment records, and identify recurring issues for long-term resolution.
Monitor rent collections, follow up on outstanding balances, maintain rent rolls and lease records, review vendor invoices, track operating expenses, and assist with budgets and financial reporting.
Coordinate accounts payable, accounts receivable, and commercial lease expense reconciliations, including CAM, property taxes, insurance, and other recoverable expenses.
Identify, evaluate, and coordinate contractors; obtain competitive bids; schedule site access; monitor performance, quality, timelines, and costs; and maintain vendor documentation and service agreements.
Conduct building inspections, document conditions, identify deferred maintenance and safety concerns, coordinate minor renovations and tenant improvements, and assist with capital improvement planning and execution.
Coordinate inspections, permits, and regulatory compliance matters as appropriate.
Communicate with ownership, tenants, vendors, and contractors; provide updates and written property reports; track outstanding tasks; and promptly escalate significant operational, financial, legal, or tenant issues.