Commercial Property Manager

Harbor Group Management•Philadelphia, PA

About The Position

The Commercial Property Manager maximizes the performance, profitability, and protection of commercial assets by managing lease administration, tenant correspondence, cash management, accounting and banking activities, tenant and vendor relations, and monthly reporting. The role is located at 1818 Market Street in Philadelphia, Pennsylvania, and is classified as exempt. Responsibilities include reviewing lease abstracts, processing move-outs and security deposit refunds, preparing tenant correspondence, managing accounting and cash activities, coordinating vendor documentation, tracking tenant sales and insurance, preparing property and financial reports, supporting budgets and operating expense reconciliations, coordinating contractors and building services, and responding to tenant requests. The position also has supervisory responsibilities, including planning and assigning work, directing employees, addressing complaints, and resolving problems. Special projects may be assigned.

Requirements

At least four years of commercial property management experience with a major management firm, owner, or developer.
Strong accounting experience, including variance reporting, funding requests, expense management, budget preparation, accounts payable, accounts receivable, monthly financial reporting, executive summary preparation, lease abstract administration, and insurance compliance and administration.

Nice To Haves

Class A property experience is highly preferred.

Responsibilities

Review lease abstracts; process move-outs and security deposit refunds; and prepare tenant correspondence, including rent increase letters, rent statements, sales requests, and delinquency notices.
Manage accounting, cash, ancillary income, and banking activities, including reviewing, coding, and entering or uploading vendor invoices; obtaining vendor W-9s and required insurance; preparing monthly cash management and reforecast reports; handling and posting deposits; making rent collection calls; mailing invoices; creating tenant billbacks; preparing invoices; researching and correcting bank reconciliations; and requesting reserve disbursements.
Track tenant sales, certificates of insurance, and preventative maintenance agreements.
Prepare property reports as needed, including weekly occupancy reports, monthly and quarterly management reports, and the annual BOMA Experience Exchange Report, if applicable.
Provide expense and reconciliation data for the annual budget and calculate and bill annual operating expense reconciliations.
Communicate with contractors about warranty items and outside building repairs.
Provide tenant electric usage and utility bills to the chief engineer monthly for ENERGY STAR reporting, if applicable.
Schedule outside services and contractors for tenant and building needs, if applicable.
Respond to tenant requests and complaints and ensure follow-up and completion.
Coordinate tenant special events for the building or individual tenants, if applicable.
Manage the tenant work order process, if applicable.
Develop property management skills through CPM and RPA studies and attendance at BOMA seminars and programs.
Complete special projects as assigned.
Plan, assign, and direct work and address complaints or resolve problems in accordance with organizational policies and applicable laws.