Property Administrator (CRE)

Cushman & Wakefield•Pasadena, CA

14d•$25 - $29

About The Position

The Property Administrator performs administrative functions for the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests and concerns. The role provides administrative support for property operations, lease and contract administration, tenant relationships, work orders, purchasing, invoicing, and management reporting.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction, communicate professionally with decision makers, and maintain confidential information.

Nice To Haves

Bachelor’s degree.
Customer service experience.

Responsibilities

Provide administrative support, including phone coverage, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, tenant contacts, and insurance information; generate reports.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with the bidding process and help Property Managers ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Keep the office stocked with supplies and other required items.
Complete contract and certificate-of-insurance information accurately and promptly in contract administration software.
Track and file contracts and insurance certificates, and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly tenant work-order status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Foster positive tenant and client relationships and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.