Property Administrator (CRE)

Cushman & Wakefield•Houston, TX

5d•$27 - $31

About The Position

Performs the administrative functions of the Property Management Team, maintaining a high level of professionalism in property matters and ensuring timely responses to and resolution of tenant requests and concerns. The role provides administrative support for property management operations, lease and contract administration, invoicing, reporting, work orders, and tenant and client relationships. The position operates in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. The role may require extended or continuous standing and walking, using staircases, ladders, or step stools, and traveling between buildings outdoors in varying weather. Cushman & Wakefield offers eligible employees access to benefit programs that generally include health, vision, and dental insurance; flexible spending and health savings accounts; retirement savings plans; life and disability insurance; and paid and unpaid time away from work. The company also provides eligible employees competitive pay. Compensation for this position is $26.56–$31.25, subject to factors including location, collective bargaining coverage, market rates, experience, and qualifications.

Requirements

High school diploma or GED equivalent.
Proficiency in Microsoft Office Suite.
Ability to give and take direction and interact professionally with decision makers.
Ability to maintain confidential information.
Communication proficiency, both oral and written.
Customer focus for internal and external customers.
Organization skills.
Interpersonal skills.
Initiative.
Ability to multitask.

Nice To Haves

Bachelor’s degree preferred.
Customer service experience preferred.

Responsibilities

Provide administrative support, including phone support, typing reports, filing, and distributing correspondence.
Schedule and coordinate meetings and special events as requested.
Assist with lease administration, including tenant contacts, insurance information, and report generation.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Assist with bidding and help Property Managers ensure compliance with company policies and procedures.
Prepare and code invoices for Property Manager approval.
Maintain office supplies and other required items.
Complete contract and certificate-of-insurance information accurately and promptly in contract administration software.
Track and file contracts and insurance certificates, and follow up on expirations.
Monitor and maintain the property maintenance work order system and prepare monthly status reports for the Property Manager.
Maintain the property purchase order system.
Maintain lease, contract, and other property management office files.
Foster positive relationships with tenants and clients and track service calls as required.
Assist with monthly and quarterly management reports and annual budget preparation.
Process management and maintenance staff hours, tenant bill-back invoices through accounting, expense reports, monthly property meter readings, and check requests for review and approval.